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Accounts Assistant - Accounts Receivable/Invoicing Function

Derrycourt Cleaning Specialists
Finglas, County Dublin,
Negotiable
Contract
Full-time

Derrycourt Cleaning Specialists are seeking an Accounts Assistant to work within the Finance Department as part of the Accounts Receivable Function, focusing on all invoicing and billing requirements for the company.

The ideal candidate will have the following experience/competencies:

  • Excellent Numerical Skills
  • High Attention to Detail
  • Previous Experience working within a Finance Department (Minimum 2 years)
  • Excellent Verbal and Written English
  • Microsoft Excel Skills
  • Good Customer Service Skills

Specific Responsibilities:

Sales Invoicing:

 Contract invoice processing:

  • Set up of Repeat order templates for new contracts
  • Maintaining order templates and updating any changes
  • Completing weekly and monthly contract invoice process from repeat order templates

Non contract invoice processing:

  • Reviewing CRM system daily for new jobs, creating sales orders and issuing paper work to site for completion
  • Weekly follow up on outstanding paper work and invoicing job when completed paper work is received.
  • Cross check all hours for additional work with the payroll team and investigate any variance

Third party contracts invoice processing:

  • Set up of Repeat order templates for new contracts
  • Maintaining order templates and updating for changes
  • Completing monthly contract invoice process from repeat order templates
  • Liaising with accounts payable and Customer Support Dept with regards to any third-party contract amendments or service changes

Consumable invoice processing:

  • Work with our warehouse department to ensure the accurate and timely invoice of all consumable orders.
  • Ensure we have adequate paper work in place for all orders.

Bank holiday invoicing:

  • Extracting relevant bank holiday information from reports provided by the payroll department.
  • Calculating and invoicing bank holiday charges to clients depending on specific contract agreements.

Work in progress:

  • Completing month end review of all order status and contract invoice timings to determine value of work in progress at the end of the month
  • Responsible for the preparation of the month end work in progress file for the financial controller.

 Client reporting:

  • Ensure all supporting documentation is up to date and issued to client as required both on a monthly and annual basis
  • Provide support to our sales and marketing department with regards to pricing for new tenders and repricing of contacts as required
  • Provide information as required for client KPI reporting on a monthly basis

 Other duties:

  • Responding to client’s queries as they arise in a professional manner
  • Liaising with Area Managers and Customer Support Dep to resolve any issues
  • Managing the invoicing mailbox
  • Issuing all credit notes due to Clients
  • Issuing all statements to Clients at month end and on request
  • Supporting the Credit Controller with any invoicing queries
  • Ad Hoc duties as required

 Reports:

  • Monthly work in progress reports
  • Weekly & Monthly client invoicing reports
  • Monthly sales variances reports
  • Sales Force reports

Other:

  • Ad hoc duties as requested by Accounts receivable Manager/Financial Controller
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