Community Employment Supervisor
The Role The employment is temporary, wholetime and pensionable. A specific purpose contract will apply for the duration of time that the Department of Social Protection promote and support the Community Employment Schemes within the control of South Dublin County Council (SDCC). A panel will be formed to fill temporary positions.
Wages €728.92 (min) to €880.37 (max) per week A person who is not an existing CE Supervisor will commence on point 1 of the scale for the position.
Hours of Work The CE Supervisor post is full-time, 39 hours per week (every week) irrespective of the specific work arrangements for the participants. The hours will coincide with the hours worked by participants except where work is scheduled to cover more than 39 hours per week. In this instance the Supervisor should be available at peak and essential times to suit the nature of the work being done. The 39 hours excludes time off for lunch periods. The Council reserves the right to alter the CE Supervisor’s hours of work from time to time.
Annual Leave 20 days per annum inclusive of Good Friday and Easter (should Christmas Eve fall on a working day) and pro rata for lesser periods.
Qualifications Character Candidates will be of good character. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Essential Education, Training and Experience Each candidate must, on the latest date for receipt of completed application forms:
Have attained Major award at 3rd level qualification (NFQ Level 6 or higher) in Business/Financial Administration, Training, Human Resources, Project Management or related disciplines.
Have 3 years’ supervisory experience
ICT skills are essential for example MS Office.
Be a competent driver with a full driving licence category “B” without endorsement.
Have access to transport.
Desirable Education, Training and Experience
Be able to supervise a team effectively to achieve a common goal, ensuring strong governance standards and ethics standards are adhered to and maintained;
Understand the changing environment and be capable of implementing change in order to deliver quality services to our citizens;
Demonstrate relevant administrative experience;
Be self-motivated with ability to work on own initiative;
Have an awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace;
Have strong interpersonal skills.
Key Competencies / Skills • Delivering results • Performance through People • Personal effectiveness • Local government knowledge and understanding
Candidates are requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in these areas and which demonstrates their suitability to meet the challenges of this role. Candidates should ensure the example used clearly demonstrates their ability in this area and that the scale and scope of the example given is appropriate to the post and level of the post.
Duties Duties will include but are not limited to: The Supervisor, under the general supervision of the Area Community Officer and in conjunction with the Management Committee of the Centre(s), will be involved in the day to day running of the Centre(s) and will be required to oversee the administrative, technical and participant development aspects of the project.
In particular, the duties of the Community Employment Supervisor will include, but are not limited to, the following:
Work to advertise Community Employment participants opportunities and take all appropriate steps to recruit Community Employment participants in line with SDCC and DEASP recruitment procedures.
Allocate duties to the individual Community Employment (CE) participants.
Preparation and implementation of rosters for the Community Employment participants to provide the optimum coverage for the operation of Centre(s).
Supervise Community Employment participants and work undertaken by participants on the project
Act as a first point of support to Community Employment participants
Implementation of local management decisions insofar as they concern the Community Employment participants.
Liaison with Centre Management Committee(s) and Community Employment participants.
Assisting Centre Management Committee with the development of activity programmes for their Centre(s).
Maintain relevant attendance records and make necessary returns with regard to payment of Community Employment participants.
Carrying out the instructions of appropriate South Dublin County Council officials.
Manage project finance and administration on behalf of South Dublin County Council.
Report to South Dublin County Council on all aspects of the scheme as requested.
Liaise with individual Centres, Community Employment Scheme Projects and South Dublin County Council’s Area Community Team.
Adherence to agreed ratios as referenced to Labour Relations Commission (LRC) 16000, 2nd November, 1998. This refers to the pay thresholds of participants to supervisors.
Develop and implement the Individual Learning Plan with regard to the training requirements for each Community Employment participant.
Make sure that a profile of each individual participant’s needs is drawn up through one-to-one consultations, and that this profile is reflected in the Individual Learner Plan.
Prepare quarterly reports on the operation of the scheme particularly with reference to the implementation of the Individual Learning Plan.
Ensuring the organisation, planning and contracting of training as per Community Employment participant agreed training needs.
Organise and monitor training provided.
Provide training inputs as advised by DEASP.
Develop participants’ employability skills and support progression.
Organise and increase the take up of external work experience option for Community Employment participants – up to 4 weeks during 12 month period
Plan and manage project work so that it becomes a structured work experience programme.
Provide guidance and mentoring to Community Employment participants.
Liaise, as appropriate, with statutory, voluntary organisations and employers
Maintain ongoing development/ progression records of Community Employment participants
Identify participants who are not ready for progression and refer to supplementary supports
Draw up and implement exit plan for progressing of each Community Employment participant
Keep record of Progression achieved for participants exiting scheme.
Provide follow-up on past Community Employment participants for a pre-determined period.
Liaise and follow up with local employers and local DEASP/ Local Employment Services (LES).
Adhere to and implement the DEASP quality assurance system
Provide project/ participant reports and data as required by DEASP.
Attend all Community Employment Supervisor training/briefings organised by the DEASP as part of their supervisory duties.
Keep the Participant Development Officer informed of the progress of the planning and delivery of participant development and should consult with the Development Officer for support.
Development and implementation of the Participant Development Plan.
Developing participants’ employability skills and supporting progression.
Improved referral mechanisms for all participants who leave CE to DEASP employment services.
Maintain hard/electronic relevant records in accordance with SDCC requirements and the DEASP quality system and in compliance with the General Data Protection Regulation (GDPR) regulations.
Any other duties as may be assigned from time to time.
These duties are indicative rather than exhaustive and are carried out under general guidance.
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