HR Advisor

Salary: €35,000 per annum FTE (€14,000 p/a pro rata)

Job Summary:

Working in a fast-paced environment, the postholder will undertake a generalist HR Advisory role that reflects the full employee journey, from compliant onboarding and offboarding to coaching line managers through conversations which reflect our current processes. As a seasoned HR professional with demonstrable experience in facilitating buy-in to change, you’ll work closely with the Lead HR Manager and Hospital General Manager as well as line managers to facilitate a people best practice environment that supports our vision of top-class patient service.

Key Duties & Responsibilities:

Records Compliance:

• Oversee and maintain up-to-date, accurate and audit-ready employee records, in particular contract and change records on HARK and electronic files in order to be able to produce timely and accurate management reports and information.

• Administration of ESS and MSS on the HARK system.

Information Management:

• Contribute to wider HR records review to ensure policies, processes and templates are aligned with group formats and jurisdiction-appropriate, updating and issuing via Doctract system where appropriate.

• Establish and maintain electronic filing systems.

• Maintenance of the HARK system including all new starts, leavers, workflows and updating of records.

• Liaise with the HR team to produce combined timely and accurate reports and information, monthly and as required.

Absence Management:

• Oversee attendance records/OH referrals where required, ensuring any issues are being addressed by line managers in line with current Attendance Management procedure.

• Utilise existing systems to track automated absence information, including leave and reasons for absence.

Recruitment and Onboarding:

• Support recruitment campaigns, including job advertisements, receiving manager shortlisting, scheduling interviews, recording interview outcomes and assisting with onboarding of new staff.

• Management of recruitment on the HARK system including ensuring all new job roles and applicants are on the system.

• Liaise with Payroll Department on payroll updates regarding new starts, leavers, pension and private medical information.

• Conduct required pre-employment compliance checks for new starts.

• Co-ordinate new start onboarding and induction.

• Ensure timely HR related triggers and processes are in place such as probationary reviews, new starts and leavers notifications.

General:

• Respond to all queries from employees, managers and potential employees efficiently and effectively.

• Support and coach managers to deal with employee relations issues, facilitating a culture of openness and accountability.

• Support wellbeing initiatives, including the Staff Wellbeing Assistance Programme.

• Maintain and protect confidentiality of information at all times.

• Support Group wide HR duties as and when required.

The above list is not exhaustive and additional/alternative tasks may be required from time to time as directed.

Qualifications

• Minimum L3 CIPD qualification (or working towards).

Experience

• Strong employee relations experience in a fast-paced environment.

Special Knowledge and Skills

• Good working knowledge of Irish Employment law.

• IT literate and proficient in the use of MS Office with a willingness to learn new systems.

Personal Attributes

• A high level of confidentiality.

• High emotional intelligence.

• Ability to work accurately with attention to detail.

• Analytical and curious.

• Pragmatic and solutions-focused approach.

• Excellent communication skills, both written and verbal.

Training

• Willingness to undertake training and development, when necessary.