Office Administrator

Reports To: Training Manager/ Director

Office based Wednesday – Friday 9am - 4pm. Duties & Responsibilities:

• Coordination and administration of all training courses run by the company, ensuring course logistics are in place (Booking training, provision of course material handouts, presentations)

• Providing quotations for training courses to clients and members of the public in line with current pricing policies.

• Proactively following up on all incoming enquiries to maximise sales and help develop/optimise incoming enquiries.

• Inputting all relevant information into computer systems and records.

• Preparation and issuing of invoices and credit notes, filing of invoices and statements in accordance with company requirements.

• Bookkeeping, and bank reconciliation of all sales and purchases in accounting software and liaise with the company Accountant.

• Processing employee timesheets, completing weekly payroll and preparing journal and month end reports.

Requirements

• Have a Business /Office Administration qualification. Advanced/Higher Certificate (preferred).

• Payroll and Bookkeeping experience essential.

• Office Administration experience.

• Have excellent IT skills (Word, Excel, PowerPoint, Acrobat Pro)

• Have excellent team player and interpersonal skills.

• Effective telephone skills.

• Be highly organised and motivated with ability to manage a varied and diverse workload and skills in prioritising and working to deadlines.

• Have excellent written andverbal communication skills.

• Be flexible with a positive workplace manner.

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