Office Manager

Currently, we are producing 30 pods per week across 6 lines. All pods are built to our own shop drawings. We have circa 25 employees supporting the manufacturing of the pods with 3 supervisors monitoring all activities from pre-assembly to production.

Key Duties and Responsibilities

• Manage the office daily operations
• Diary Management
• Booking internal and external meeting rooms
• Arrange meetings if required 
• Type up minutes and agendas 
• Produce meeting minutes in a clear and concise format identifying action, responsibility, and completion date. Minutes are to be issued within two working days of the meeting.
• File any documentation appropriately 
• Distribute emails to QS/CM & PM departments as required 
• The Office Manager must have an ability to resolve issues quickly. Action, Responsibility, Close out Period.
• Offer support to Senior Management with any day-to-day duties that they may require support with. 

Abilities & Skills 

• Excellent organisational skills.
• Excellent project management skills must manage and drive multiple work streams simultaneously.
• Strong interpersonal skills with the ability to build strong working relationships with internal and external stakeholders. 
• Excellent written, verbal, and communication skills.
• Excellent numeric and problem-solving skills.
• Ability to keep up to date with new technologies including software, social media and branding initiatives. 
• Ability to supervise, manage and mentor other members of staff.
• Highly ambitious and compelled.
• Ability to thrive in a fast-paced work environment. 
• Strong attention to detail 
• Self-motivated, proactive, flexible and reliable.
• Advanced computer skills; proficient in Microsoft Office: Microsoft Outlook, Word, Excel, PowerPoint, Auto CAD and Microsoft Project Planner 
• Collaborative team member with a passion for success
• Experience with BIM/Procore Desirable

Additional Information:

• Hours 8am to 5pm Monday to Friday
• Own office from which to work from
• Healthy pipeline of work ahead
• Porteus will support CPD of career via various talks and courses