Permanent Clerical Officer (School Secretary) - Roscommon Community College

Contract Type - Permanent Part Time

Hours of Work - 17.5 hours per week.

Essential Requirements:

• Have the requisite knowledge, skills and competencies to carry out the role;

• Be capable and competent of fulfilling the role to a high standard;

• Have obtained at least Grade D3/O6/H6 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise;

• Be at least 17 years of age on or before the date of advertisement of the recruitment competition 

Desirable Requirements:

• Experience in office/secretarial work or related environment;

• Have excellent administrative and IT Skills;

• Be self-motivating, flexible and results focused;

• Ability to prioritise and manage work in a dynamic and pressurised environment;

• Excellent judgement, problem-solving, analytical and decision-making skills;

•Proven record as a team-player with a flexible approach;

• Demonstrated experience of building and maintaining relationships;

• Excellent organisational, communication, and interpersonal skills;

• Have an understanding of the main features and current challenges of public service and regulatory reform;

•Inniúlacht le dualgais an phoist a chomhlíonadh go héifeachtach trí mheán na Gaeilge/Capacity to discharge the duties of the post through the medium of Irish.

Duties:

The main duties associated with the role (in addition to other duties that may be assigned from time to time by the principal)

• Support the principal and teaching staff

• Front office greeting and management of all queries of parents, staff, children and all visitors to the school

• Deal with other bodies e.g. DES, SEC, TUSLA, EWO, HSE

• Managing the telephone, office email and PA system, distribution of messages

• Opening and distributing post and attend to all deliveries

• Manage school filing system

• Input data and update Vsware – school administration system

•Prepare various correspondence documents – emails, letters etc.

• Financial matters – Accounts work including cash handling, invoices, receipts, banking

• Photocopying/laminating/binding/printing

• Purchasing procedures, working knowledge of the procurement framework P2P,

• Maintain supplies

• School inventory

• Assist with applications for school places and enrolment

• Assist with the organising of school events and activities including ordering buses for tours.

• Updating noticeboards and school website.