Reprographic Service Supervisor

The Position

The Council is seeking applications from suitably qualified candidates with relevant experience for the position of Reprographic Service Supervisor (analogous to Senior Staff Officer).

The Reprographic Service Supervisor is a middle management position within the local authority and is assigned responsibility for managing the performance of the Reprographics Services Section handling an area of the local authority’s activities.

The post holder will operate within defined parameters relevant to the position, in accordance with the Council’s goals.

It is proposed to form a panel of qualified candidates from which vacancies both permanent and temporary will be filled during the lifetime of the panel.

Roles Duties & Responsibilities

A non-exhaustive list of the duties and responsibilities of the Reprographic Service Supervisor are set out below:

• Agreeing with the Area Manager, standards of service in terms of quality, timeliness, cost effectiveness, value for money

• Liasing with staff in relation to their requirements for services and agreeing costs, delivery mechanisms and schedules

• Preparation of work schedules for staff and evaluating performance and output in relation to agreed standards and targets

• Creating and maintaining such systems as are necessary to enable staff to discharge their responsibilities and to ensure accountability

• Ensuring that equipment, materials and office supplies are optimum for the efficient running of the unit and provision of service

• Evaluating on an ongoing basis the operations of the unit, identifying any deficiencies and devising solutions to remedy same

• Furnishing, as required, management information reports to the Area Manager

• Keeping up to date with the latest innovations in graphic, reprographic and mailroom technology and maximising the use of ICT generally to improve service

• Obtaining prices, at minimum annually, for services, goods and materials

• Responsibility for procurement of equipment, services, materials and office supplies and deciding on the most cost effective means of sourcing and delivering these, subject to adherence to the provisions of the procurement directives and purchasing procedures

• Monitoring and controlling expenditure and advising Area Manager of potential exceedances

• Developing a customer oriented ethos in service delivery

• To act as the manager for the performance of staff to include providing direction, supervision, control, induction, training and career development

• Ensuring a safe system of work.

Qualifications & Requirement of the Post

(a) Character:

Candidates shall be of good character.

(b) Health

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Successful candidates will be required to undergo a medical examination carried out by the Council’s Occupational Medical advisor prior to appointment.

(c) Education, Experience

On the latest date for receipt of completed application forms, candidates shall:

• Have a good Standard of Education.

• Have excellent IT skills and be proficient in the use of Technology.

• Have Financial Skills (budgeting, bookkeeping, Agresso or other similar software packages).

(d) Core Competencies

i. Planning & Organisational skills

• Ability to manage resources

• Ability to analyse and identify key issues/demands

• Ability to work under pressure in a cross functional environment and to tight timelines

ii. Initiative and delivery of results

• Track record of achievements

• Problem solving & resolution

• High level of attention to detail

• Compliance with various policies / standards

• Judgement and ability to work autonomously

iii. Interpersonal skills and communicating effectively

• Effective verbal and written communication skills

• Ability to present ideas effectively and to present to groups

• Ability to write fluently, and to prepare clearly structured written reports

iv. Working with others and teamwork

• To maintain effective working relationships (internally & externally)

• To work as part of a team

• To lead, motivate and manage staff, and build effective teams

• Customer focus

v. Personal Effectiveness

• Knowledge of Local Government & the Council generally

• Knowledge and awareness of key topical and priority issues

• Understanding of political reality / context of issues

• Understanding compliance standards, and policies, procedures, legislation

• Maintain a positive, constructive and enthusiastic attitude to their role

• Personal Motivation – Strives to perform at a higher level.

Particulars of the Post

(a) General

Donegal County Council proposes to create a panel of qualified candidates for the position of Reprographic Services Supervisor from which it will fill any vacancy that may arise.

(b) Probation

The successful candidate shall be required to be on probation for an initial period, as determined by the Council. This period may be extended at the discretion of the Council.

(c) Remuneration

The current annual pay-scale is €57,322 minimum to max LSI2 €70,030 (as per Circular EL 07/2025).

Holders of the post will be paid at the appropriate point on the salary scale in accordance with the relevant Department Circular.

New entrants will commence on the minimum point of the scale.

(d) Base

The base for the post of the Reprographic Service Supervisor shall be determined by the Council and will depend on the particular area and service to which the post holder is assigned.

The role of Reprographic Service Supervisor may involve some travel, with some trips involving overnight stays and associated costs covered by the appropriate allowances.

(e) Residence

Holders of the post shall reside in the district in which their duties are to be performed or within a reasonable distance thereof.

(f) Working Hours / Annual Leave

The normal hours of work will be 35 hours per week. The Council reserves the right to alter the hours of work from time to time.

Annual leave allowance will be Maximum 30 days for all applicants.

(g) Requirement to Drive

Candidates shall be required:

(a) to possess a full current category B Driving Licence.

(b) to have their own vehicle available for use while performing their duties and the associated costs will be covered by the appropriate allowances.

(h) Citizenship Requirements

Eligible candidates must be, on the latest date for receipt of completed application forms:

(a) A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom (UK); or

(c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

(d) A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or

(e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or

(f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa.

(i) Conflicts of Interest

The post holder shall not engage in any gainful occupation, other than as an employee of a local authority, to such an extent as to impair the performance of his or her duties as an employee of a local authority or in any occupation which might conflict with the interests of the local authority or which might be inconsistent with the discharge of his duties as a local authority employee.

(j) Garda Vetting

Candidates for the post of Reprographic Service Supervisor may be subject to Garda Vetting. Please note all candidates must attain a satisfactory Garda Vetting Disclosure prior to appointment, otherwise the offer of employment will be withdrawn.

In the event where a Garda Vetting Disclosure indicates that there is a case pending, then the appointment cannot proceed at that time and the offer of employment will be withdrawn. The candidate will however retain their position on the panel and will be considered for the next vacancy should same arise within the lifetime of the panel.