Jobs in Dublin
Sort by: relevance | dateAdministrative Assistant
Job Description The Administrative Assistant will have the following respondibilities: Qualifications Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. All your information will be kept confidential according to EEO guidelines
Customer Service Assistant
Starting Salary: €26,000.00 per year About us Victoria Hall Management Ltd have more than 20 years’ experience in developing, building, operating and owning student accommodation in the UK and Europe. In 2016, we launched the student facing brand for Victoria Hall Management Ltd, Host – the HOme for STudents. What we do Welcoming. Happy. Helpful. We’re here to provide a stress-free living experience for students and see them get the most out of their experience while at university or college. We’re everything a good HOST should be. We’re caring, knowledgeable and trustworthy. We’re modern and easy going. We don’t make a fuss. We keep things simple. Get things sorted. And work hard behind the scenes to create a student home that is a calm, stress-free, fun place to be, free from the pressures and worries of the outside world. Exactly how a home should feel. Why work for us We think you’ll like being with us. We’re supportive and on your level. We strive to offer the best student experience in our market. And we work together to deliver nothing less than brilliance to our students, our investment partners and our university partners. We keep it casual, easy going, and fun. We’re a friendly and approachable bunch. We’re here to offer good advice and listen, when needed. We’re here for our staff every step of the way. No question is ever too big or too small. We value all input and contribution. And as a result of our people’s hard work and dedication, we’re proud to have won some awards. Not just for the quality accommodation and service we provide to our students, but we’ve also been awarded Investors in People accreditation. We recognise the importance and value of our people, and the incredible contributions they make to ensure a safe, friendly and comfortable environment for our students to live in. We lead, support and manage our people well for sustainable results. We think of ourselves as one big family, here to make our students feel at home, working together to show how great a true Host can be. REQUIREMENTS • Must be customer focused with experience of working in a customer focused environment • Must possess excellent organizational and communication skills with the ability to multitask • Cash handling experience desirable • The post holder will need to be computer literate with good knowledge Microsoft Office, emails and web searches. • Self-motivated and possessing the ability to work on own initiative as well as within a team • Ability to manage time effectively and independently. • Ability to meet deadlines and work under pressure effectively • Ability to demonstrate an objective, professional and calm approach when handling difficult situations • Willingness to be flexible at key times of the year, to offer a ‘can-do’ attitude to ensure the completion of what is required • An understanding of advertising, sales and marketing (both online and offline) with knowledge of the use of social media in the workplace MINIMUM STANDARDS OF PERFORMANCE To assist with the following operations: - 1. Management and Administration 1.1 To be trained and use according to the appropriate site’s processes the student portal for the purpose of monitoring bookings, payment, maintenance requests and any other communications when covering a scheme. 1.1. General Administration procedures – including photocopying, filing, post, etc. 1.2. Receiving and distribution of mail to individual flats for residents and to ensure security of registered and courier mail. To record deliveries for Victoria Hall and its residents and to sign off delivery notes. 1.3. Accounting for the collection of money from residents on a daily basis. This will include rent payments, office services and payments for other recoverable sundry items. 1.4. To assist with the maintenance of administration records for residents, to include the following: replacement keys, accurate resident and room lists. 1.5. To record maintenance problems when reported to Reception and to pass on the problem to the relevant party, whether it be Victoria Hall maintenance staff or external contractors with the assistance of the Assistant Manager. To keep a history of all reported problems from start to finish to ensure jobs are not outstanding. 1.6. Assisting in the regular inspections of all residential accommodation, throughout term time and at the end of contracts, including the communal areas and study bedrooms, for the purpose of verifying residents Health and Safety, checking for the misuse of facilities and for the maintenance of correct standards of cleanliness, hygiene and provision. To report all findings to the Assistant Manager. To maintain an administration record for findings and follow up as necessary. 1.7. To have knowledge of Computer packages including Windows and Microsoft office packages. To be able to use packages for letter writing, mail merge documents, spreadsheets using Excel etc. 1.8. To have general knowledge of door entry system and its software. Training will be provided. 1.9. To assist the Assistant Manager with the allocation of study bedrooms for the start of the new academic year. 1.10. Registration of new tenants at the start of the academic year and throughout the contract period. This will include the registration of residents, signing of Tenancy agreements, issuing of keys and fobs. 1.11. To assist with the planning of the summer period which will include the reservation and preparation of rooms for summer guests. 1.12. Not to allow entry to any unauthorised visitors. 1.13. Dealing with any property related issues in a timely manner, following up on any unresolved matters and engaging with other colleagues and Management when necessary. 1.14. To assist with the issuing of invoices for all monies owed, and chase arrears for non payments in accordance with Victoria Hall’s policy and procedures on debt recovery. 1.15. To assist with maximising non-core academic rental income by promoting summer business and exploring opportunities for additional sundry revenue. 1.16. Stationery and other stock checks, purchasing and control. 2. Customer Service 2.1. Dealing with day to day enquiries from residents and the public at Victoria Hall both face to face, by telephone and via online communication tools. To cope in busy situations and to be able to deal effectively with difficult customers. 2.2. Telephone answering, dealing with all enquiries and gaining a general understanding of the telephone system. 2.3. Providing a decisive and effective response to customer complaints, assisting in and resolving issues and escalating as appropriate. 2.4. Assisting all customers in a professional and courteous manner, communicating effectively both face to face and on the telephone, showing empathy and responding with urgency to customer requests. 2.5. Assist with the implementation of a Residence Life and events programme that will engage with residents and create positive living experiences for all living at the accommodation and enhance student satisfaction. 2.6. To have an awareness of student welfare issues and to keep the Property Manager and Assistant Manager informed of any matters that may arise in the accommodation relating to this. 2.7. Develop a culture of wanting to provide the best customer service within the accommodation, ensuring all staff know each and every student and develop a rapport with them to ensure a personal connection is made with each person. 2.8. Receiving and distribution of mail for residents. 3. Compliance and Accountability 3.1. To ensure statutory obligations and Company Policy relating to Privacy and Data Protection law are observed. 3.2. To ensure that Anti-Money Laundering documentation is collected from all residents within the accommodation and that all guidance is adhered to in order to ensure Victoria Hall complies with our obligations. 3.3. To be aware of statutory compliance and associated best practice for Health and Safety, ensuring all legal requirements and Victoria Hall directives or procedures are adhered to. Ensuring that all work undertaken in the accommodation meets the highest safety standards in line. 3.4. Assist with ensuring that a record of site operations and statutory testing is accurately maintained, this includes fire alarm tests, risk assessments, fire evacuations, water testing, and other site-specific health and safety activities. To understand and respond to all Health and Safety matters. 3.5. To ensure the accommodation is managed in accordance with the ANUK code of standards. 4. Teamwork 4.1. Working collaboratively to help support the overall operational team to deliver its business plan and broader objectives. 4.2. Working in a collegiate and supportive manner with colleagues, ensuring opportunities to share best practice are utilised. 4.3. Developing and maintaining productive working relationships with third party suppliers. 4.4. Embracing change, supporting the business and colleagues through the business transformation. 5. General Role Duties 5.1. To ensure that the site is secure at all times. Ensuring safe access to buildings at all times. 5.2. Dealing with inappropriate car parking on site and adjacent property. 5.3. To ensure all areas of the property are maintained to the highest standard. To walk the site daily and ensure that any issues are resolved quickly and to the highest standard. 5.4. Assisting with the marketing, sales and reservation of accommodation for residents, guests and visitors. Undertaking viewings of the property. 5.5. To actively embrace the Marketing Plan for the accommodation and ensure monthly targets are met to ensure that the scheme is 100% occupied each year.
Data Administrator
Key Responsibilities and tasks General Safety Responsibilities: To act in a manner as to ensure the health, safety, welfare, environment and fire safety of yourself and others in the organisation as well as any clients and visitors.Ensure that you and any guests to any company premises understand emergency and evacuation arrangements.Ensure your working environment is maintained in a safe and tidy condition. To act proactively in identifying and any unsafe practices or safety risks in the organisation and reporting these through the appropriate channels.Ensure adherence to all relevant company and Go-Ahead group company policies and procedures.
Human Resources Shared Services Administrator
We currently have an opportunity for a motivated and empathetic individual who is a proactive administrator. You will provide a positive experience to colleagues through a number of touchpoints in the colleague lifecycle. Working collaboratively with the wider Shared Services team, you will support the new colleague on-boarding process including offer and contract preparation, HRIS set up and maintenance, initiating pre-employment screening process and dealing with general queries via tier 0 and tier 1 via a ServiceNow platform. You will provide support in dealing with colleague contractual amendments and dealing with the leaver process. You will get involved in dealing with internal customer queries from both colleagues and leaders ensuring you give best practice advice and guidance. This is a key role where your responsibilities will be varied and will encompass aspects of Employee Relations, Pay and Reward, Induction and Recruitment and Learning and Development. You will be responsible for:
Vendor Management Coordinator
Job Description At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future. A day in the life:
CAD Technician
Position: Electrical CAD Technician Department: Urban Charging Employment Type: Full Time and Permanent Location: Park West, Dublin About Applegreen Electric: Applegreen Electric is an ultra-fast charge point operator with a proven track record in the design and operation of over 1,000 fast charging bays across the United States, United Kingdom, and Ireland. Applegreen Electric was established in 2021 as a subsidiary of Applegreen Limited, one of the largest Plaza operators in Europe and the US, to focus exclusively on EV charging infrastructure. Today, Applegreen Electric works with a range of partners to design, develop, host, and operate universal access EV charging bays, providing 1,000,000+ fast charging sessions to its customers annually, supporting the rapid transition to sustainable transportation and a low-carbon future. About the Role: Our team is currently experiencing a period of rapid growth and in order to support this ambitious growth we are looking to recruit a CAD Technician to join our team. It is an exciting opportunity for the right candidate to excel and with a unique opportunity to gain exposure and to interact with senior members of the leadership team on a regular basis. The successful candidate will be a confident individual with strong interpersonal skills and who can fit into their new environment seamlessly and adopt a hands-on approach to their role. Key Responsibilities: As Applegreen Electric expands, the responsibilities will evolve and change over time. The initial responsibilities will primarily focus on the following areas:
Relief Attendant (Lifeguard)
THE JOB We require Relief Attendant (Lifeguard), Temporary, with a National Pool Lifeguard Qualification who will play a key role in facilitating the delivery of services, primarily in the Council’s Sports and Recreation centres. These centres provide a wide range of services including pool lifeguarding, teaching swimming classes, instructing/teaching a range of fitness classes and gym instruction. The role of the Relief Attendant (Lifeguard), Temporary can also include reception duties, marketing and selling memberships, bookings, general supervision of the facilities, cleaning, and other duties to meet the ever-changing demands of the sports and fitness industry. Relief Attendant (Lifeguard), Temporary are expected to carry out their duties in an enthusiastic manner that enhances public trust and confidence in Dublin City Council and may be assigned to work in any of the City Council’s Sports and Fitness Centres or Swimming Pools. THE IDEAL CANDIDATE SHALL
Senior Dietitian
Senior Dietitian Informal enquiries for these positions are most welcome . Please contact Marie Hannon | Dietitian Manager | 00 353 1 4068720 | hannon@olh.ie Latest date for receipt of applications is 12.00pm on Friday the 26th of April 2024. Department of Health and Children salary scales and conditions of employment apply. Our Lady’s Hospice & Care Services is an equal opportunities employer and supports a smoke free environment.
Procurement Support Administrator
KEY RESPONSIBILITIES 1. Documentation (a) Under the general direction of the Head of Procurement and Logistics and/or his/her nominee to assist in the development of a contract and sourcing filing system (b) Under the general direction of the Head of Procurement and Logistics and/or his/her nominee to assist in the development of a template documentation and implementation of document control. (c) Oversee storage, retention and retrieval of procurement documentation. (d) Recording of meetings (e) Recording of specific project documentation including but not limited to timetables and action items. (f) Under the direction of management the maintenance of procurement project risk registers (g) Assist in drafting SOPs. 2. Reporting (h) Under the general direction of the Head of Procurement and Logistics and/or his/her nominee drafting and assisting in compiling various project reports. (i) Compiling of power point presentations (j) Compiling and reporting of activity data (k) Assist in drafting of management reports as required. (l) Producing accurate, reliable and timely reports for all levels of the Procurement /Logistics Department, keeping a strong focus on quality, completeness and accuracy of reporting data. (m) Support procurement data capture, analysis, reporting and forecasting. 3. Research (n) Conduct market research and fact finding for specific procurement projects (o) Liaising with external agencies 4. Developing Planning and Measurement : (a) Coordinating meetings and ensuring availability of key information for meetings (b) Assist in the development, implementation and maintenance of appropriate systems to measure status and through put of procurement projects (c) Maintaining procurement projects Work In Progress Logs. (d) Participate in project assignments as they may arise from time to time. (e) Work in close cooperation with the other members of the Procurement and Logistics Senior Team in collating, analysing and interpreting Procurement performance management data, (for example cost savings achieved, proportion of expenditure under formal contract and number of tenders conducted), as required to assist directorates/departments in achieving their service objectives and supporting managerial cost containment plans and operational objectives. 5. Contributing to Organisational Improvement and Well-being: (a) Provide data to support procurement compliance reporting (b) Utilise technology to enable automation of existing processes to ensure work is completed efficiently and to the highest standards possible 6. Representing the Procurement Business Partners as required including: (a) Attendance at committee meetings (internal and external) (b) Participation on project and/or Investigation teams as required (c) Presentation at workshops or hospital training forums if required. (d) Contribute to multi-disciplinary committee/work groups as required. (e) Engage in continuous professional developmental (CPD) activities consistent with the seniority of the position. (f) Deputise as appropriate for other members of the Senior Procurement and Logistics Team. (f) Undertake other duties appropriate to the post as may be assigned. Note: These duties and responsibilities are reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the Hospital. The incumbent will be required to maintain, enhance and develop their professional knowledge, skills and aptitudes necessary to respond to a changing climate. The job description must be regarded as an outline of the major areas of accountability at the present time, which will be reviewed and assessed on an on-going ba GENERAL RESPONSIBILITIES & ACCOUNTABILITIES 1. Confidentiality You will be aware of the confidential nature of Hospital work and in particular, the right of patients to confidentiality. 2. Policies & Procedures You are required to familiarise yourself with and adhere to all policy and procedural documents relevant to your position. 3. Hygiene Standards The highest standard of hygiene must be maintained in the Hospital at all times and all staff members are responsible for ensuring compliance with the Hospitals requirements and standards with regard to hygiene. It is the responsibility of all staff to have a fundamental understanding of their individual responsibility in maintaining departmental & site hygiene standards. 4. Health and Safety Ensure that effective safety procedures are in place to comply not only with the Health, Safety and Welfare at Work Act but also within the spirit of the Hospital’s mission, vision and values, and they are known and followed by staff. You are required to familiarise yourself with the requirements of employees under the Safety, Health and Welfare at Work Act 2005 and to promote a work environment that is compliant with the Health and Safety at Work Act 2005. Each staff member is individually responsible for ensuring that the Hospital remains a safe place to work. 5. Information Technology Ensure the most effective and efficient use of developments in information technology for administrative support in a manner, which integrates with systems throughout the organisation. 6. Act at all times in accordance with Ethics in Public Office 1995 and 2001. Qualifications Salary: €48,085 - €57,573 per year
Consumer Lending Propositions & Customer Experience, / Hybrid
Consumer Lending Propositions & Customer Experience, Dublin/Hybrid Apply now » Date: 5 Apr 2024 Location: Dublin, IE, IE Company: Allied Irish Bank Role: Consumer Lending Propositions & Customer Experience Location: Hybrid, Central Park This role is being offered on a full-time basis. This is an exciting opportunity to work as part of a truly customer centric team who are passionate about finding new ways of delighting customers and exceeding their expectations. The successful candidate is someone who will thrive in a fast paced environment and have the energy and passion to deliver innovative customer experiences and creative propositions. About the Role: AIB Consumer Lending Propositions comprises of: Personal Loans, Personal F&L, Credit Cards & Overdrafts. Life at AIB At AIB, we have a clear purpose - Empowering people to build a sustainable future. We want to be at the heart of our customers’ financial lives by giving them an exceptional experience. That goes for our employees too. We are building a culture that breaks the conventions of what our customer and employees expect of a bank. We are committed to offering our colleagues choice and flexibility in how we work and live. Our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements. More details on our hybrid working arrangements and expected office attendance for your role will be provided to you during the recruitment process. AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity. We celebrate diversity and believe in a culture of inclusion where all our employees can succeed. We welcome applications from people of diverse backgrounds and abilities. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please email the Talent Acquisition team at careers@aib.ie. If you feel you have what it takes, click apply and fill in the online application form. If you would like more information please contact the Talent Acquisition Team at careers@aib.ie By when? Friday 19th April 2024 Disclaimer: Unsolicited CV’s sent to AIB by Recruitment Agencies will not be accepted for this position. AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners. Job Segment: Recruiting, Market Research, Bank, Banking, Law, Human Resources, Marketing, Finance, Legal Apply now »
