Executive Officer
The Role Executive Officers support the manager of the division they are assigned to in achieving the overall objectives of the MHC. Their primary role is to contribute to the delivery of an efficient and effective service to the public and to colleagues in the Commission. The successful candidate will be required to engage and communicate effectively with various internal and external stakeholders including staff, officials from government departments and public bodies, private sector bodies, disability organisations and others. The duties of the Executive Officer are varied and can involve assignment to different parts of the organisation or different areas of work. The performance of the entire range of duties is not necessarily confined to any one individual within a division as the work requires that employees in the role function in a flexible manner and work effectively together as a team to deliver required outcomes or outputs As an Executive Officer, the holder of the post will be expected to actively contribute to and participate in the overall development of the MHC and to promote its policies and values at all times. Key Responsibilities Under the overall direction of the relevant line manager, the Executive Officer’s key duties and responsibilities include: At the reference verification stage, referees sought will include your current employer and your next most recent employer. Salary The Executive Officer salary scale (rates effective 1 January 2024) is as follows: €35,687 - €58,251² LSI 1 after 3 years satisfactory service at the maximum. LSI 2 after 6 years satisfactory service at the maximum. Candidates should note that entry will be at the minimum point of the scale and will not be subject to negotiation and the rate of remuneration may be adjusted from time to time in line with Government pay policy. This rate will apply where the appointee is an existing civil or public servant appointed on or after 6 April 1995 or is newly recruited to the MHC and is required to make a personal pension contribution. Different terms and conditions may apply if immediately before appointment you are a current serving civil/public servant. Note: Salary for the purposes of calculation of superannuation benefits may differ from the above depending on individual circumstances. Payment Arrangements Payment will be made fortnightly in arrears by Electronic Fund Transfer (EFT) into a bank account of the successful candidate’s choice. Payment cannot be made until a bank account number, and bank sort code has been supplied to the MHC. Statutory deductions from salary will be made as appropriate. A staff member appointed to this post will agree that any overpayment of salary or travel and subsistence may be deducted from future salary payments due in accordance with the Payment of Wages Act 1991 (as amended). In accordance with that Act, the MHC will advise the staff member in writing of the amount and details of such overpayment and give at least one week’s notice of the deduction to take place and will deduct the overpayment, at an amount that is fair and reasonable having regard to all the circumstances, within six months of such notice in accordance with the Act. Tenure The appointment will be based on a temporary contract of employment with the MHC. The probationary period will be for a period of one to three months from the date of appointment. Notwithstanding this paragraph and the paragraph immediately following below, this will not preclude an extension of the probationary period in appropriate circumstances. During the probationary period, a staff member’s performance will be subject to review by the line manager to determine whether the staff member: (i) has performed in a satisfactory manner; and (ii) has been satisfactory in general conduct. Prior to completion of the probationary period a decision will be made as to whether the staff member will be retained. This decision will be based on the staff member’s performance assessed against the criteria set out in (i) and (ii) above. The detail of the probationary process will be explained to the staff member by the MHC on commencement of employment. Notwithstanding the preceding paragraphs in this section, the probationary period may be terminated at any time prior to the expiry of the term of the contract by either side in accordance with the Minimum Notice and Terms of Employment Acts 1973 to 2005.
Office Administrator
Ballinlough are the main dealers for Thermo King refrigerated units and Dhollandia lifting equipment in Ireland. As we expand our operations, we are seeking an efficient and organised Office Administrator to join our team and support our daily administrative functions and join our team. As a certified Great Place to Work 2024, Ballinlough offers an exciting opportunity to work in a positive and rewarding environment. Job Description: The Office Administrator will play a crucial role in ensuring the smooth operation of our office by handling various administrative tasks with precision and professionalism. This position requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will possess strong communication skills and a proactive attitude toward problem-solving. Key Responsibilities: Annual Salary Range: from € 30,000.00 to € 37,000.00
Primary Care Administrator
Benefits:
Facilities & Services Executive
Main Responsibilities The Facilities and Services Executive, as well as being part of a team will have specific responsibilities in the area of Soft Services/Hospitality and will be responsible for the day-to-day deployment of Housekeeping and Attendant services across the Premises Areas and ensuring Premises Managers have adequate staffing levels within their area in order to deliver services in line with Estates & Facilities Service Level Agreement. Reporting to the Premises Support Manager, the person appointed will be responsible for the following tasks. General Duties • Assist the Premises Support Manager with the recruitment process. • Keep all SOP’s and training manuals up to date, with Premises Support Manager co-ordinate and schedule staff training and carry out general College, E & F and Premises Services induction for all new staff. • Any other duties that arise as directed by the manager or nominee. Attendant Services • Co-ordinate, roster and deploy attendant supernumerary team and in consultation with Premises Managers ensure attended buildings are appropriately staffed. • Liaise with contract partners to ensure all attendant and back up services are delivered as per agreement, book relief cover when required. • To act as central point for attendant staff allocation/deployment. Hospitality Services • Co-ordinate, roster and deploy housekeeping supernumerary staff in consultation with Premises Managers • New staff induction, uniforms, admin, so staff arrive in premises areas ready for general duties. • With our Housekeeping Supervisors ensure Guest rooms are regularly inspected, materials, consumables and staffing levels are appropriate for this Guest House style accommodation year-round. Ensure Guest Rooms fabric and furnishings are in good order, report on defects and price suitable replacements for approval of the Accommodation Officer. • With Premises Managers, co-ordinate bi-annual inspections of student residence including housekeeping and annual maintenance checks, collate and compile reports. • Liaise with Accommodation office regarding support levels required during the Academic year for residents with specific requirements. • Act as operational point of contact for college launderettes. • Liaise with Accommodation office, Trinity Hall and logistics for student packs, items for purchasing and delivery. • Supporting Premises Managers as main contact person for residential services during the Academic year. • Managing the Summer Hospitality services, co-ordinate, roster and deploy housekeeping staff working with and leading the team of Housekeeping Supervisors and room checkers, 7 days per week for the summer residential areas, ensure adequate staffing and supervisor levels are delivered by our in house and contract partners in co-ordination with housekeeping supervisors. Person Requirements The ideal candidate will have a flexible approach to working hours and duties. Have a proven track record of delivering high standards of service and customer care. Be confident, pleasant, and enthusiastic, with an ability to assess situations and make decisions. A willingness to respond quickly to changing priorities of the college community, staff, students, and visitors. The role will include a 5 day over 7-day roster, working 3 weekends out of 4 during the summer months. Qualifications • Leaving Certificate or equivalent - essential • Ideally the successful candidate will have a qualification in supervisory or management. • 3 years' relevant experience essential in soft services within the hospitality industry, at a senior level. • Committed to ongoing personal and professional development is essential. Knowledge & Experience • Experience in supervising and leading a team, ability to motivate people (essential) • Proven track record of delivering excellent customer services (essential) • Knowledge of Health and Safety issues • Knowledge of universities policies in particular HR (Human Resources) policies and how they are applied (desirable) • Experience of delivering a range of services to different customer groups (desirable) • Can demonstrate a good understanding of soft services and their role in facilities management Prior work experience in a relevant role. Skills & Competencies • Proven ability to deal with issues in a pressurized environment whilst delivering quality services. • High level of attention to detail • Possess the ability to be innovative and flexible in the delivery of services with limited resources, be forward thinking and able to anticipate problems before they arise. • Strong leadership, planning skills • Possess the ability to interact with people at all levels, both internal and external to the organization. • Ability to effectively contribute as a member of the FEO and Premises teams. • Flexible approach to working arrangement, meeting strict and tight deadlines. • Information technology – good computer skills, • Excellent written and verbal communication skills. Personal attributes • Understands the importance of quality service and pro-actively delivers this. • Pays close attention to quality standards. • Takes pride in providing excellent customer service, providing a helpful and courteous approach to colleagues, students, academic staff, and customers. • Committed to achieving results, putting in additional effort as required. • Flexible approach to working hours as the post's demands may require work outside normal working hours. Salary: This appointment will be made on the Executive 2 Salary Scale (€ 46,346 - € 51,841 per annum) at a point in line with current Government pay policy. monthly/weekly payscales. (tcd.ie)
Administrator
Are you looking for an opportunity to join a high-performance team? Ifac is a top ten professional services firm operating from thirty locations across Ireland. We provide a range of services including accounting, tax planning, specialist business advisory, and investment services to farming, food, and agribusinesses. We are seeking an experienced Administrator to join our Bookkeeping Services Team. The Role This is a part-time fully remote role (excluding initial training period in the Cavan, Trim, or Monaghan area) with responsibility for providing administrative and secretarial support to our bookkeeping services team. Candidate Our ideal candidate will have at least three years’ experience in an administrative role. Previous experience in accountancy or related practices would be an advantage. The ideal candidate will be a highly motivated individual who can work on their own initiative with; • A proficiency in Microsoft Office Suite. • Strong interpersonal and communication skills. • Ability to deliver top quality customer service. · A passion for helping people.
Stocktakers
Multiple locations We provide inventory and stock-taking services for the biggest retailers in Ireland and Northern Ireland. RGIS is the partner retailer's trust for stocktake accuracy, merchandising, store support, store compliance, store insight, store development & store planning. We are looking to recruit motivated, positive people to join our growing teams across the whole of Ireland. The role involves counting stock with our handheld systems to provide data to our customers on a casual contract with various shifts including morning, evening & night. Requirements: Must be available a minimum of 4 days per week between Monday – Friday including Sundays. Must be able to travel outside named locations as well (transport will be provided). Must have good communication skills. Must be proactive & solution-driven. Must be passionate, friendly & authentic. Must have the ability to work as part of a team and on your own. Must have the ability & willingness to accept provided feedback. Must enjoy working in a fast-paced & commercially driven environment. What we offer: Experience is not necessary as full training is provided. salary starting from €13.20 or €13.70 for EU Drivers (with the potential to earn a performance-based bonus per shift) Competitive pay for performance bonus from day one. Potential to develop and progress within the company. Personal mileage rate paid for personal drivers. Opportunity to travel & work across Europe. Paid holiday leave. T&C apply. Application Method Please apply to this vacancy by the following means: Email: jcrosby@rgis.com
Facilities Attendant
The Purpose of the Role The Premises Services section of Facilities and Services, within Estates Directorate provide a range of services to the College Community – Attendant services, cleaning and first line building maintenance. For the delivery of Premises Services, the University estate is divided into six Premises Areas. Context The attendant staff provide a range of specific services [details below] within college buildings both on and off Campus, Attendants can be appointed to a regular post or be assigned as part of the Supernumerary team who provide the full range of duties in order to provide cover for leave for regular attendants and additional services as required. Attendant staff may be assigned to any College building on or off Campus Main Responsibilities The principal duties of an attendant consist of all or any of the following: • General security services within buildings - including opening/closing, patrolling the buildings, and reporting safety hazards or security concerns • Reception desk facilities • Responding to fire alarms and other emergencies • Monitoring internal, building CCTV systems • Responding to security incidents • Access control • Mail distribution/collection within the building • Preparing shared lecture theatres/rooms for lectures, meetings, conferences, etc. including first line AVMS services • Providing support for conferences and special events • Supporting the administration of college examinations on/off Campus • Supporting Commencements examinations and other special events • Supporting chapel services • Entering and updating all reports including any accidents or incidents into the buildings Logbook • Such other duties as may be directed in general conformity with the position of facilities attendant. Hours of work • 39-hour week on a two-shift cycle, including Saturday’s as part of standard working week Person Specification As the first point of contact for members of the College Community and visitors to College buildings, Attendants should be reliable individuals who are prepared to work alone without supervision and as part of a Premises Team committed to delivering ‘first class’ customer service. Qualifications • Security Course – FETAC Level 4 (Desirable) Knowledge & Experience • Previous experience of working as an attendant or security officer (Desirable) • Experienced in working in Customer Services (Desirable) • Knowledge of security systems – CCTV, alarms, radios (Desirable) • Good computer skills, familiar with the Microsoft Office (Essential) Skills & Competencies • Possess a positive can-do attitude. (Essential) • Have the ability to take control of a situation if required (Essential) • Have excellent customer service skills (Essential) • Be a good communicator (Essential) • Good oral and written communication skills (Essential) • Ability to work alone and resolve problems and issues on own initiative (Essential)
HR Executive Assistant
Position Summary: The HR Executive Assistant will be a member of UCD Human Resources Services Directorate working within the Resourcing Team. These roles are customer focused and will provide advice and guidance to staff and managers on HR policies and procedures. Applicants must have the ability to multi-task, meet deadlines and be able to maintain a high degree of accuracy and attention to detail in completing their work. They must have proven communicative, administrative and organisational skills. The person will also contribute to the process of continuous improvement within the HR Services directorate to ensure the efficient operation of the team, as well as contributing to project work and any other duties as directed by the Head of Resourcing. Salary Scale: €28,790 - €44,865 per annum Appointment will be made on scale and in accordance with the Department of Finance guidelines Principal Duties and Responsibilities: • Assist with all administrative aspects of the resourcing process from advertisement through to appointment. o Support the administration of competitions and update the system throughout the resourcing process. o Assist with communications to candidates regarding the status of their application at both shortlisting and interview stage. o Prepare shortlisting and interview packs. o Assist with Interview scheduling as required o Assist with expense process for booking of travel and accommodation as required for candidates and externs. o Assist with the post interview process including verification of transcripts, references and medicals. o Complete Contracts of Employment for all successful candidates according to SLAs ensuring relevant approvals are in place • Scanning of relevant documentation to the HR Database. • Respond to standard customer queries as they arise. • Organise meetings and room bookings for the team. • Any other administrative tasks as requested by the Resourcing Support Manager Experience and Qualifications • Typically, 1-2 years’ professional or customer services experience working in either a large organisation or a third level institution and/or a third level degree. • Proficient in MS Office and experience of working with databases. Functional Competencies • Staffing (Proficiency Level 2): A strong understanding of resourcing concepts, principles, and practices specifically related to identifying, attracting, and selecting individuals. • Talent Management/ Succession Planning (Proficiency Level 1): Satisfactory knowledge of talent management and succession planning concepts, principles and practices. • Equality, Diversity and Inclusion (Proficiency Level 1): Developing knowledge of equality concepts, principles and legislation in support of mainstreaming equality, diversity and inclusion across the organization. Core Competencies • Building Relationships (Proficiency Level 1): Demonstrates a good ability to form effective working relations within own area and more broadly. • Organisational Awareness (Proficiency Level 1): Demonstrates a satisfactory understanding of UCD in its entirety. • Planning and Organising (Proficiency Level 1): Proven organisational and administrative skills with the ability to prioritise, set clear priorities and effectively meet deadlines. • Communicating Effectively (Proficiency Level 1): Demonstrates good communication skills with an ability to engage in written and oral communication that is clear, unambiguous, transparent, and consistent. • Taking Initiative (Proficiency Level 1): Proven ability to make suggestions for improvements in own work area and acts early to address and resolve problems and find solutions. • Service Focus and Innovation (Proficiency Level 1): Demonstrates a good ability to provide a high-quality service to meet the expectations of all internal and external stakeholders. Desirable: • Experience of Core HR personnel or similar payroll/pensions systems. • Experience of working within the University Sector. • A relevant HR degree or CIPD qualified. • Fluency in written and spoken Irish
Customer Service Account Executive
The Opportunity: The Customer Account Executive is responsible for the management of assigned customer accounts and makes decisions regards managing these accounts cost-effectively and efficiently, that not only affects customers but also includes the site operations. This requires developing relationships with customers, evaluating customer needs and formulating plans to manage the customer’s order experience. How You Will Impact WestRock
Assistant Staff Officer
The Housing Agency is a government body working with the Department of Housing, Local Government and Heritage, Local Authorities and Approved Housing Bodies (AHBs) in the delivery of housing and housing services. The Agency’s vision is to achieve an integrated housing system, meeting the nation’s housing needs and promoting sustainable communities. It does this by providing evidence-based housing insights and data that inform thinking and policy making; by working with others to enable the delivery of housing solutions and implement programmes and actions in Government housing policy; and by equipping itself and its stakeholders with the capacity required to respond quickly and effectively to challenges in the housing system. The Agency’s work to deliver sustainable and affordable housing for all is framed under three broad themes: • Being a centre for housing knowledge; • Bridging housing supply and demand; and • Building capacity for housing. We provide a broad range of services including: • Assisting local authorities with all aspects of their housing function • Supporting affordable housing initiatives including cost rental and affordable purchase schemes • Housing acquisitions and property sourcing for social housing • Managing the Croí Cónaithe Fund • Technical advice and supports to local authorities and AHBs regarding capital construction and refurbishment projects and procurement • Financial appraisals of AHB funding applications • Co-ordination of the Housing First initiative • Mortgage to Rent • Research, financial analysis and policy advice • Pyrite Remediation and the Defective Concrete Block Schemes • Land development and management • Loan Underwriting • Housing practitioner training and information • National Housing Strategy for Disabled People The Housing Agency is now seeking applications for an Assistant Staff Officer – Grade IV vacancy on a permanent basis. This post is based in our offices in Dublin 2. The Housing Agency operate a Blended Working Policy. Main Duties • Implement agreed procedures, schemes and policies • Assess applications and submissions • Liaise with Stakeholders, e.g. Department of Housing, Local Government and Heritage, Local Authorities and AHBs as and when required • Organise and schedule appointments • Service and attend meetings as required • Process Payments using Access, Excel and Sage • Manage visitors, incoming calls, post and assist with public queries • Respond to queries and/or requests for information (telephone, post or email) • General administrative support such as; o preparation of letters, documents and reports o inputting of data into spreadsheets and databases, basic data analysis and drafting reports o record keeping, file management, minute taking, and scanning • Assist with the development and update of templates and guidance documents • Undertake other specific functions as required by The Housing Agency Personal experience and qualities required. Essential requirements The successful candidate will demonstrate the following: • A minimum of one-year relevant experience in an administrative role Desirable Attributes The ideal candidate will also have: • Good understanding of Social Housing Policy/Practice in Ireland • Excellent communication skills • Excellent computer skills, specifically MS Office Suite • Ability to work on own initiative, but also as part of a team • Excellent organisational and problem-solving skills Competencies • Communication Skills - Excellent communication skills with the ability to develop and maintain good working relationships and communicate effectively with a wide range of audiences • Teamwork – Fosters a collaborative team-working environment, working as part of a team to ensure delivery of plans and schedules, sharing information and knowledge as appropriate • Organisational Skills – Able to plan, prioritise, organise and schedule work/tasks to ensure that they are completed on time and to specification • Problem Solving – Able to assess information regarding a problem, analyse the information and propose a solution • IT Skills – Excellent computer skills, specifically MS Office Suite • Specialist Knowledge - A good knowledge of Social Housing Policy/Practice in Ireland Salary Scale – Assistant Staff Officer – Grade IV LA Scales €32,301 - €34,386 - €37,345 - €39,289 - €40,989 - €42,633 - €44,853 - €46,459 - €48,089 LSI 1 - €49,589 LSI 2 - €51,100 New entrants will be appointed on the first point of the scale in line with government policy. Different terms and conditions may apply if immediately before appointment you are a currently serving civil/public servant. Eligibility to compete: Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA). The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply. To qualify candidates must be citizens of the EEA by the date of any job offer. Eligible candidates must be: a) A citizen of the European Economic Area. The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or b) A citizen of the United Kingdom (UK); or c) A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or d) A non-EEA citizen who is a spouse or child of an EEA or Swiss citizen and has a stamp 4 visa; or e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or f) A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or Switzerland and has a stamp 4 visa Closing date for Receipt of Applications – Wednesday 1st May 2024 at 12:00 noon Application Procedure • All sections of the application form must be completed, incomplete applications will not be considered for shortlisting.
