Accounts Administrator

Maxi Zoo is part of the Fressnapf Group, the European market leader in pet product with 2,600 shops across Europe. Maxi Zoo is Ireland’s largest pet retailer and has over 30 shops in Ireland.

Maxi Zoo Ireland is driven by the desire to make the life of pets and pets owners simpler, better and happier.

Maxi Zoo Ireland is seeking an Accounts Administrator, reporting to the Head of Finance, to support our wider finance team. This is a Full-Time Specified Purpose Contract.

Hybrid working arrangements will be offered after initial onboarding and successful candidate is required to work on site at our Headquarters at least 2 days per week.

The Temporary Accounts Administrator will play a crucial role in maintaining efficiency within our finance department. This position serves as the primary point of contact for our vendors, managing transaction processing, resolving queries, and keeping our accounts payable function organized and up to date.

Key Responsibilities

• Inbox Management: Serve as the gatekeeper for the finance team's shared inbox. Monitor, triage, and distribute incoming correspondence daily, ensuring urgent matters are escalated and routine inquiries are answered promptly.
• Invoice Organization: Receive, sort, log, and digitally archive supplier invoices. Match invoices to purchase orders and delivery notes, preparing them accurately for approval and payment runs.
• Vendor Account Management: Maintain up-to-date and accurate vendor profiles within our accounting system and perform checks for missing invoices.
• Vendor Relationship Management: Act as the primary liaison for all vendor finance queries. Build and maintain collaborative professional relationships with suppliers, proactively addressing payment timing, billing issues, and credit notes.
• Relationship Management: Day to day correspondence with the store network, aiding in queries and requesting outstanding information.

Qualifications and Experience

• Prior experience managing shared email inboxes and digital filing systems.
• Downloading invoices from online portals.
• Familiarity with SAP and proficiency in Microsoft Excel.

Key Competencies

• Communication: Excellent written and verbal communication skills.
• Organization:Strong time-management skills with the ability to prioritize tasks.
• Attention to Detail: A precise approach to data entry and matching to prevent financial discrepancies.
• Adaptability: Ability to hit the ground running with minimal supervision and integrate quickly into an existing team structure.

What We Offer

· An opportunity to grow with Europe’s biggest pet retailer.

· Hybrid office arrangements.

· Employee Assistance Programme.

· Employee Discount – up to 40% staff discount and 20% off in our salons.

· Paid maternity and paternity leave, annual leave & sick leave.

· Free onsite parking.