Accounts and Administrative Officer

MAIN DUTIES

·       Ensure all purchase invoices are processed through the Trust’s automated purchase to pay system. Using the automated purchase to pay system to verify invoices received electronically to the Trust’s supplier inbox and to match with a relevant purchase order.

·       Ensure matched invoices are transferred to the Business Central accounting system under the correct G/L code.

·       Liaising with other departments, suppliers and customers.

·       Reconciling invoices to supplier statements.

·       Running month end procedures to include the supplier payment run.

·       Raising of sales invoices, issuing to customers and credit control.

·       Posting bank and cash allocations.

·       Maintaining supplier and customer records.

·       Assist with the update and maintenance of the Trust’s computerised financial records.

·       Assist with income reconciliation and control checks including cash and credit card transactions.

·       Analyse information to assist with month end procedures.

·       Assist with Banking/Cash procedures including maintenance of cash books, bank reconciliation and petty cash records.

·       Provide administrative support to include file management of both physical and computerized filing systems; photocopying, scanning and shredding documentation; production and maintenance of excel spreadsheets, word processing and power point presentations.

·       As part of the Finance team ensure good housekeeping standards, safety and security standards.

·       As part of the finance team support the smooth running of the office in answering phones, greeting visitors and coordinating hospitality.

·       Any other duties as requested by your Line Manager.

All OTC staff are expected to:

·       Maintain excellent working relationships with other staff and volunteers.

·       Ensure the delivery of BEET to all our customers and be committed to the Odyssey ethos and objectives.

·       Be committed to and work in accordance with our Safeguarding, Health & Safety, Equality and other established policies and procedures.

·       Be flexible undertake such other duties that may be required including occasionally working evenings, weekends and public holidays, if required.

SELECTION CRITERIA

Essential Criteria

·       1 years’ experience within the last three years in an administrative role in a financial environment, including use of an accounting software package.

·       Computer literate, with good experience of Excel Spreadsheets & various financial software packages.

·       Excellent organisational and communication skills gained in an administrative role.

·       Strong interpersonal skills to forge close working relationships both with staff and

external bodies.

·       The ability to work accurately under pressure to achieve deadlines.

·       The ability to work as part of a team.

·       Willingness to work flexible hours, including occasionally working public holidays, weekends and evenings.

Desirable Criteria

·       Experience in use of Office 365, Power Point and Word

·       Experience in use of an automated purchase to pay system

Salary

Circa £26,250 per annum, dependent on qualifications and experience.

COMPANY BENEFITS

The Odyssey Group has a range of benefits which it offers to full and part time staff:

• Free car parking.

• 33% Discount in the W5 cafe, including coffee and 10% discount in the W5 shop.
• Complimentary tickets to Belfast Giants and friends and family access to W5.
• Holidays commence at 31 days per year rising to 34 [prorata for part time staff.]
• Company paid social events.
• Contributory pension scheme, life assurance and paid sickness benefit.
• A comprehensive health cash plan plus Winter Flu Vaccination Scheme.