Accounts Assistant

About PepTalk

PepTalk is a workforce intelligence platform built for construction sites, data centres and other high-risk environments where getting it wrong costs money or lives. Workers check in through kiosks on site. We turn that real-time feedback into early warnings on safety, morale and productivity, so project teams can act before problems turn into incidents. Our own research shows that a drop in workforce morale predicts safety incidents, and that's the core of what we sell.

We work with some of the biggest names in construction and mission-critical infrastructure, including Turner, Mace, Ferrovial and Linesight, on projects across Europe and the US. We're a Deloitte Technology Fast 50 winner and an Irish Construction Industry Awards Innovation finalist, and we're growing fast. We have operations in Ireland and the US and we're actively expanding in the American market.

If you want to work in a fast-moving SaaS business where the numbers actually matter on the ground, you'll like it here.

About the Role

We are looking for an Accounts Assistant to join our Finance team to work across our entities in Europe and the USA. You will help to ensure our finances run efficiently by managing day-to-day financial administration, maintaining accurate books on accounts payable and receivable, and completing daily financial entries and reconciliations. The successful candidate will primarily support the Finance team, while also assisting with other administration tasks across the business as necessary.

Our culture is fast-paced, collaborative, and commercially focused, and this role offers strong visibility and influence across the business.

Key Duties & Responsibilities

• Processing purchase invoices for Irish and US companies, entering data accurately into QuickBooks
• Preparing invoices for payment — collating relevant backup and approvals
• Preparing weekly payment runs
• Bank reconciliations and posting of day-to-day transactions across all banks
• Payment and supplier account reconciliations maintaining good working relationships with suppliers
• Posting and monitoring employee travel expenditure & Travel Expenditure Card Postings
• Posting journals - salary, pensions, accruals, prepayment journals & reconciling same
• Assisting with month-end reconciliations and close
• Maintaining the finance inbox — ensuring all documents received are processed and all queries are dealt with in a timely, professional manner
• Liaising with colleagues and external providers to ensure accounts are set up correctly and queries are addressed promptly
• Verifying the accuracy of business accounts, rectifying errors, and liaising with the team to ensure all figures recorded are correct
• Ad hoc duties to support the Finance department, and assisting with administration tasks and projects across other company departments as required
• English language

Requirements

• 2–3 years' experience working in a busy finance department within a growing business
• Working knowledge of accounting software (QuickBooks & Xero experience an advantage)
• Excellent Microsoft Office skills (Excel, PowerPoint, Word)
• Excellent organisational, verbal, and written communication skills
• Strong attention to detail and accuracy, with the ability to spot and resolve inconsistencies
• Able to work on own initiative and manage recurring tasks and deadlines across more than one entity
• A motivated, proactive team player, comfortable liaising with suppliers, colleagues, and external providers

What We Offer

• A competitive salary
• A flexible hybrid working model
• A supportive, friendly, and collaborative work environment

Equal Opportunities

PepTalk is an equal opportunity employer committed to diversity and inclusion in the workplace and to providing employees with a work environment free of discrimination and harassment. Candidates are assessed on business needs, job requirements, and individual qualifications without regard to gender, civil status, family status, age, disability, sexual orientation, race, religion, or membership of the Traveller community. We are committed to building and supporting a team that represents a variety of backgrounds, perspectives, and skills.