Accounts & HR Administrator

This is an exciting opportunity for a detail orientated and organised individual to join our Team.

This role is an interesting, dynamic and busy role; responsible for the successful and efficient processing of our weekly and monthly payroll, as well as looking after accounting tasks such as invoice processing, system updating and petty cash. This position will also be required to complete other administration tasks for both the Finance & HR Department.

This is a part-time position working approximately 2 days per week. Flexibility options are available for the right candidate.

Main Duties of this role are (but not limited to):

Payroll

• Preparation of weekly and monthly payrolls using Sage Micropay
• Calculation of PAYE, PRSI, USC, Pensions and all other statutory/voluntary deductions (including Pensions/Staff Accommodation/Cycle to Work Scheme)
• Liaising directly with Employees on all payroll matters
• Maintain and manage the company clocking system – Alkimii – including daily sign offs
• Preparation of weekly and monthly payroll journals
• Coordinating with the HR department to ensure correct employee data
• To deal with telephone & email enquiries in a professional and timely manner.
• To update employee and payroll files ensuring that all correspondence is up to date
• Liaising with the Finance Director on a weekly basis with any issues / queries etc

Accounts

• Processing invoices in Procure Wizard and Accounts IQ
• Follow up with HOD’s and Suppliers on any queries
• Reconciling balances to Supplier Statements at month end
• Maintain and manage the company Pleo Account and Petty Cash
• Other ad hoc finance duties as required

HR

• Liaising with staff regarding Uniform requirements and subsequently ordering Staff Uniforms from preferred suppliers
• Refilling the First Aid boxes across the hotel
• Assisting with upgrading historic paper files to electronic filing
• In the absence of the HR Manager, Issuing new starter documents to new employees
• Conducting reference checks for potential employees
• Assist with the coordination of our various staff accomodation properties and related queries & tasks
• Other adhoc HR administrative duties as required

Skills and Knowledge Required;

• Highly experienced in using Payroll Systems (previous experience of Sage is advantageous)
• Excellent Proficiency in Microsoft Office in particular excel
• Experience processing high levels of Payroll on a weekly/monthly basis
• Strong numerical aptitude and attention to detail
• Excellent communication skills, both verbal and written
• Good time management and organizational skills

If you have the above qualities, then we want t hear from you.