Accounts Payable Administrator

The National Gallery of Ireland (‘the Gallery’) is Ireland’s major national cultural institution devoted to the collection and care of fine art. Comprising more than 18,000 paintings, drawings, watercolours, miniatures, prints, sculpture and decorative arts, the institution's extensive holdings include masterpieces by many of the most celebrated figures in the history of western European art. In addition, the Gallery houses the most representative collection of historic Irish art. Funded mainly by the State, the Gallery employs more than 180 staff and provides free access to the public 361 days a year. In 2024, the Gallery received numerous awards and accreditations. These included the Triple Lock Standard, which recognises Irish charities that have achieved excellence in governance, financial reporting, transparency and ethical fundraising, and the RIAI’s Silver Medal for Conservation and Restoration.

The Gallery Shop wishes to recruit an Accounts Payable Administrator on a permanent basis. The purpose of the role is to support the Finance function in the reconciliation of cash from the Gallery shop and exhibitions and to support the payments and procurement processes.

Responsibilities:

The successful candidate will:

• Raise Requisitions / PO’s in Integra

• Forward PO’s to Suppliers

• Ensure Supplier provides all details required to process payment

• Identify and resolve PO queries on a timely basis

• Assist with the roll out of new online requisition system across the Gallery

• Maintain the Debtors Ledger

• Carry out creditor reconciliations

• Conduct cash/credit card reconciliations

• Complete other duties associated with the post, as and when required

The successful candidate should demonstrate the appropriate experience as outlined below:

• Previous experience in a similar Accounts Payable role

• Previous experience in a similar role or Public Sector is desirable

• Practical working knowledge of MS Windows and Excel

• Exceptional accuracy and attention to detail coupled with a methodical and organised approach to record keeping

• Clear motivation to develop a career in Finance

• Strong interpersonal skills and excellent verbal and written communication skills

• An adaptable and flexible attitude to work together with an ability to work under pressure and reprioritise workload in order to meet deadlines

• A proven ability to work on own initiative and as part of a team with minimal supervision

• A positive and proactive attitude

Conditions of employment:

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. This may be subject to review in view of new structures and/or the changing needs of the Gallery. All employees are required to be compliant with NGI screening and Garda Vetting procedures. The post will be subject to a satisfactory medical check and successful completion of a successful probationary period. Applicants must be fluent in English and be eligible to work in Ireland.

Citizenship Requirements:

Eligible candidates must be:

A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

A citizen of the United Kingdom (UK); or

A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or

A non-EEA citizen who has a valid visa/employment permit.

To qualify candidates must be eligible by the date of any job offer.

Job Details and Application Information:

Grade and Salary: The salary scale for this position is €38,000 per annum, paid on a fortnightly basis.

Annual Leave: The successful candidate will be entitled to 22 days of annual leave pro rata.

Duration: Permanent

Working hours: Full time, 5 days a week - 35 hours per week. The successful candidate must be available to work onsite and/or remotely.