Accounts Payable Assistant

City Education Group (which incorporates City Colleges, City Language School, Ashfield College and Progressive College) is a dynamic private education provider headquartered in Dublin that delivers transformative education programmes to students at second; and third levels, while also focusing on professional, higher and vocational training. We are seeking to appoint an Accounts Payable Assistant to join our Accounts Team.

Working Hours: Monday to Friday onsite

Location: Dublin City Centre

Essential Criteria for the position:

1. Accounting Technician, ACCA or similar qualification or in the process of getting the ACCA.

2. At least 1years experience in a similar role

3. Excellent computer-literacy skills, particularly Excel, Outlook & Word

4. Detail orientated and accurate

5. Ability to prioritise.

6. Self-motivated and eager to learn

7. Team worker

Desirable criteria for the position

8. Experience of Banking online & Sage50.

9. Previous experience with Class Software will be a plus.

10. Previous experience with Microsoft Teams and Onedrive will be a plus

11. Payroll experience while not essential is an advantage

Duties & Responsibilities:

Accounts Payable

• Post AP invoices in Sage50

• Cost allocation by departments

• Verify all invoices. Get management approval when required.

• Supplier’s reconciliation

• Dealing with supplier's queries

• Monthly round of payments to suppliers

• Petty Cash: Post and reconcile Petty cash

• Dealing with Self-Employed invoices: Approval, posting and payments at month end

• Intercompany (recharge and reconciliation)

• Special attention to Commissions, Students health insurance and Host families invoices.

Accounts Receivable

• Confirm reception of student’s payments to Sales Departments and record transactions on Class Software.

• Processing Flywire refunds on request

Other

• Monitor banks daily and update Sage50 & Class System

• Monthly bank Recs (including company cards and Flywire accounts)

• Petty cash reconciliation at month end

• Ensuring complete and accurate transactions are reflected on both Class and Sage50

• Dealing with Accounts Department phone calls as first point of contact

• Interact and cooperate with other departments as required (Mostly Academic and Sales &
Marketing)

• Maintaining and providing accurate and timely financial information and records.

• Assist Accounts Department with any other duties as required

• Assist with Payroll as required