Rowing Ireland is seeking a highly motivated and organised individual to join our team as an NRC (National Rowing Centre) Sports Administration Assistant.
This role will primarily support the smooth running of administrative processes and functions at the National Rowing Centre, contributing to the overall success of Rowing Ireland's national rowing programs.
The National Rowing Centre hosts four regatta’s a year and one head of the river, additionally and from time to time the centre runs High Performance trials.
The successful candidate will provide administrative assistance and support to the Finance and Operations lead and other relevant staff members. They will be responsible for facilities management of the NRC, administrative tasks, database management, communication with stakeholders, and assisting with event coordination.
Key Responsibilities will include :
Facilities Management: - Oversee the day-to-day operations and maintenance of the National Rowing Centre facilities, including upkeep, cleanliness, and repair coordination. - Collaborate with external vendors and contractors to ensure timely maintenance and repairs. - Manage inventory and procurement of necessary supplies and equipment for the NRC facilities. - Ensure compliance with health and safety regulations and maintain appropriate records. Ensure Clear SOP’s are in place for NRC services, vendors. Booking etc.
Administrative Support: - Assist with the day-to-day administrative duties of the National Rowing Centre, including handling phone calls, emails, and correspondence . - Maintain and regularly update documents, records, and databases related to rowing programs, athletes, and coaching staff . - Ensure efficient filing and organisation of administrative documents and resources. - Assist with financial administration under the guidance and support of the Financial and Operations lead, such as processing invoices and assisting to F&O lead and , AR & AP functions, bank reconciliations.
Event Coordination: - Assist in the planning, coordination, and execution of rowing events and competitions held at the National Rowing Centre. - Liaise with event organisers, teams, and stakeholders to ensure smooth event operations. - Coordinate logistics, including equipment, venue setup, catering, and accommodation for participants and officials. - Provide on-site support during events, including registration, scheduling, and general assistance.
Communication and Stakeholder Management: - Respond to inquiries and provide information to athletes, coaches, and other stakeholders regarding training schedules, events, and facility usage. - Collaborate with relevant departments and staff members to ensure effective communication and coordination of activities. - Build and maintain strong relationships with external stakeholders, such as hosting organisations, clubs, and governing bodies.
Requirements: - Qualifications in administration, sports management, or event coordination are a plus. - Proven experience in administrative roles, preferably in a sports or event-related environment. - Excellent organisational and time-management skills, with the ability to multitask and prioritise. - Strong attention to detail and accuracy in data management and record-keeping. - Proficient computer skills, including Microsoft Office Suite and database management. - Excellent interpersonal and communication skills, both written and verbal. - Ability to work collaboratively in a team environment and independently with minimal supervision. - Flexibility to work occasional evenings and weekends during peak event periods.
Location: The position is based at the National Rowing Centre in Farran Wood, Cork, Ireland.
Job Type: Full-time
Salary: €30,000.00-€35,000.00 per year
Free or subsidised travel
Monday to Friday
Supplemental pay types:
Ability to commute/relocate:
Ovens, CO. Cork: reliably commute or plan to relocate before starting work (required)
Leaving Certificate (preferred)
Administrative: 1 year (preferred)
⭐To apply for this position, please submit your resume and a cover letter outlining your qualifications and interest in the role to: CEO@rowingireland.ie
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