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Administration Executive

Endress+HauserKill, County KildareFull-time

Endress+Hauser is a family run business and a global leader in measurement instrumentation, services and solutions for industrial process engineering. We employ over 15,000 people globally and place a strong emphasis on the employee experience. Our brand belongs to EveryONE and our values of Commitment, Excellence, Sustainability & Friendliness, underpin everything we do and how we interact with our customers, employees and colleagues. We want all our employees to understand the contribution of their role to the Endress+Hauser Group and feel part of ONE team. The Administration Executive will support the Head of Global Logistics Operations Center (G-LOC) with planning day to day activity and will also have the opportunity to impact procedures, processes and structures being put in place to support the onboarding, training and operational processes for the team.

Roles + Responsibilities

  • Act as a first point of contact within the G-LOC, managing correspondence and queries in a timely manner and with discretion
  • Provide full administrative support to the Head of G-LOC, managing daily requirements and prioritizing tasks to support the smooth and efficient operation of the team
  • Organize events and conferences, managing schedules, travel arrangements, expenses etc
  • Embrace innovation and the tools available to investigate opportunity for the use of AI in process and organization of tasks
  • Use initiative to develop more efficient practices and procedures to support the operation of the G-LOC 
  • Create reports, presentations and other documents as required
  • Manage the department roster - ensuring the shift pattern, approved leave and business travel are accounted for, while managing any unplanned absences to ensure the team is resourced appropriately each day
  • Coordinate the onboarding and induction of new employees 
  • Manage training requirements for the team 
  • Ensure company policies and procedures are upheld in all activities of the G-LOC and the team
  • Liaise with all Campus Ireland entities in the co-ordination of the G-LOC team activities and training, and in support of the general running of the Campus
  • Undertake project work as required 
  • Ensure the smooth running of the office at all times 
  • When required, support delegation of tasks within the team
  • Any other duties commensurate with your skills and experience and as directed by your manager in the development of the role and the G-LOC

Qualification + Profile

  • Adaptable, with experience in a similar role in a fast-paced and changing environment
  • Confident using MS Office and navigating the digital workplace with the ability to understand and pick up new systems/processes
  • High level of IT affinity for taking the journey of having a digital workplace incl. setting up the Sharepoint pages and encouraging the team to embrace new ways of working
  • A self-reliant, proactive, structured and careful way of working
  • Excellent communication skills with the ability to flex style and be a positive influence
  • Professional, friendly and confident in engaging and collaborating with all roles across the organization
  • Proven ability to work independently on projects
  • Excellent organizational skills to handle a wide variety of activities and confidential matters with discretion and sound judgment
  • Flexibility in terms of availability and ways of working
  • Business language skills English, other language skills are an advantage

Benefits + Perks

  • We offer you a start-up character and at the same time the security of an internationally active, successful family business
  • High culture diverse team, enhancing your multi-cultural expertise
  • We attach great importance to the personal and professional development of our employees, such as trainings and continuing education in Logistics, Digitalization and Continuous Improvement

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