Administration & Facilities Officer

Location Naas, Co. Kildare

While IAASA operates flexible working, this role will require daily

attendance at the Naas office

Salary Scale €15,802, €16,672, €16,894, €17,326, €17,962, €18,597, €19,233, €19,695,

€20,219, €20,828, €21,257, €21,860, €22,459, €23,393 (max), LSI 1:

€24,128, LSI 2: €24,767

Overview of Post IAASA’s corporate services unit (CSU) provides all internal support services to the Authority, including finance, HR, ICT, facilities management, and administration, together with company secretarial functions. The Administration & Facilities Officer (part-time) provides administrative support to these functions. Principal Duties and Responsibilities Reporting to the Corporate Services Manager, the Administration & Facilities Officer (part-time) will be responsible for providing administrative support across CSU. The principal duties and responsibilities of the role include the following: • Logging and distributing all correspondence received by IAASA. • Arranging meetings, both in-house and at external locations. • Maintaining administrative logs and registers, including Excel logs, post logs, and training registers. • Providing administrative support for recruitment-related activities and general HR administrative tasks as required. • Monitoring levels of stationery and ICT consumables, and reordering when necessary. • Acting as point of contact for suppliers and facilities service providers. • Undertaking low-value procurements, such as booking meeting rooms and ordering consumable items. • Providing administrative support to the Corporate Services Manager and the Company Secretary. • Providing cover for travel requests in the absence of the Finance & Travel Officer. • Undertaking other duties as assigned from time to time. This outline is indicative only and duties may be amended at the discretion of the Head of Corporate Services or the Chief Executive. The person Essential requirements The successful candidate will have at least one year’s experience in a similar role, or a post-leaving certificate qualification in a relevant area. They will demonstrate knowledge of Microsoft Office applications, mainly Outlook, Word and Excel. Experience in the public sector, while not essential, will be an advantage.

Annual Leave The annual leave allowance is as applicable to a clerical officer in the civil service, currently 11 days, rising over time to 13 days. This is in addition to statutory public holidays and Good Friday. Superannuation The successful candidate will be a member of the Single Public Service Pension Scheme. The SPSPS is a Defined Benefit scheme. Scheme membership, contributions and benefits are in accordance with terms set down by the Minister for Public Expenditure, NDP Delivery & Reform, and are dependent on personal circumstances on recruitment. Existing public servants may be eligible for membership of IAASA’s Superannuation Schemes. Other Terms of Employment Public Service Status: IAASA is a state body established in 2006 and carries out its functions under the provisions of the Companies Act 2014. As such, its employees are public servants. Location: IAASA’s offices are in Naas Co. Kildare. While IAASA operates flexible working, this role will require daily attendance at the office in Naas. Probation The appointment will be subject to a six-month probationary period. 6 How to Apply To apply, please submit a CV and a brief covering letter setting out how you meet the requirements above to careers@iaasa.ie. Applications are accepted by email only which should include ‘Administration & Facilities Officer, Corporate Services’ in the subject line. Applications will be acknowledged within two working days. Closing date: 12:00 noon on Friday 29 May. Late applications will not be considered. Please note that canvassing will result in disqualification from the recruitment process. Selection process The selection process will include the following elements: • Depending on the number of applications received, IAASA may shortlist candidates based solely on the application material submitted • Shortlisted candidates will be invited for interview on 9 June in Naas • An assessment exercise may also form part of the process IAASA hopes to form a panel of suitably qualified candidates for future similar vacancies which will be kept in place for two years. Interviews will be capability-based, assessed against the Clerical Officer Capability Framework and will be expected to demonstrate their capability in: • Building Future Readiness • Evidence Informed Delivery • Communicating and Collaborating Further information Further information about IAASA and its activities can be obtained at www.iaasa.ie. Persons interested in having a confide