Administration Support

Would you like to work for a great employer? Enable Ireland is an organisation that makes a real difference to the lives of children and adults with disabilities in Ireland, and is named as one of Ireland's Irish Independent 150 Best Employers 2025.

Enable Ireland, as an equal opportunities employer, proudly maintains a Silver Award in Diversity from the Irish Centre for Diversity. We vigorously advocate for fairness, respect, equality, diversity, inclusion, and engagement, and are dedicated to ongoing enhancement in these areas.

We are currently seeking a highly-motivated Administration Support to join our team in the Children’s Disability Network Team 3.

Contract Type: 2 year contract

Contract Hours: 35 hours per week

Salary Scale: €27,821 - €45,090 pro rata per annum.
Salary scales are subject to LSI’s (Long Service Increments)

Annual Leave Entitlement: 30 days pro rata per annum

This pay scale is subject to increases in 2026 in accordance with the recent WRC agreement towards enhanced pay adjustments in Section 39 organisations.

Overview of the Post

To work as a member of the team by providing efficient and effective administrative support to facilitate the smooth running of the Kilkenny Children Services.

Duties:

• To prepare documents, briefing papers and presentations as required.

• To record, maintain and manage the office filing system, including both document and computer-based information, and archive files.

• To maintain the corresponding service user filing system, including compilation of files and subsequent archive system

• Ensure the security of Service User files at all times

• Be accountable for complying with Enable Ireland’s policies and procedures.

• Preparation and maintenance of meetings files for Manager.

• To deal appropriately with incoming and outgoing post, email etc.

• To build and maintain good working relationships with colleagues within Enable and in other agencies.

• To liaise appropriately with service users and their families, other agencies, suppliers and staff at all levels.

• To be responsible for office equipment, and for ensuring the appropriate maintenance of same.

• To set up and organise the smooth running of staff briefings/meetings as required.

• To operate and maintain a stock control system for stationery and office supplies as required.

• To provide efficient reception cover.

• Day to day clerical assistance to managers, including drafting and typing of reports and other correspondence, to include filing, etc.

• General clerical work e.g. photocopying, answering/making telephone calls, dealing with emails, reception desk duties, etc. under the supervision of a designated manager;

• Preparing, typing and circulating minutes of meetings be sufficient

• Working as part of a team in delivering services.

• To maintain the corresponding service user filing system, including compilation of files and subsequent archive system.

• Ensure the security of Service User files at all times

• Communicating and dealing with service users and their families, other agencies, suppliers and staff at all levels. e.g. responding to queries and providing information face-to-face, by telephone or via email.

Planning and Organising of Activities and Resources

• Plan and organise activities and necessary resources efficiently and effectively.

• Understands the importance of time management for themselves and in particular how this translates to organising their assigned tasks.

• Demonstrate the ability to arrange and schedule activities.

• Deal with unexpected scenarios with persistence and flexibility to ensure the achievement of goals.

• Maintain a disciplined and professional level of performance under sustained or situational pressure.

Professional Development and Standards in the Service

• Ensure strict compliance with health and safety standards and adheres to operational guidelines ensuring office equipment is checked and working correctly in accordance with safety standards.

• Participate in Enable Ireland’s In Service training/study days/conferences.

• Ensure strict compliance with Enable Ireland Information management.

Building and Maintaining Working Relationships

• Form strong positive working relationships across all areas of the service, builds on a common understanding.

• Communicate effectively with all staff and stakeholders.

• Work appropriately with all stakeholders.

Team Working

• Participate in training and developmental opportunities as identified and agreed.

• Support and contribute to research initiatives as required.

• Understand concepts of inter and transdisciplinary team working and complexity of working in teams.

This description is not restrictive, and the post holder may be required to carry out other duties as requested by their manager.

GDPR compliance, in the course of carrying out the duties of this job and working with others which will include but is not limited to compliance with all Enable Ireland GDPR policies and procedures, attending all GDPR training sessions, ensuring personal responsibility for implementing safeguards and measures as directed, to minimise exposure to breach of GDPR.

The successful candidate will have:

Essential Criteria:

- Qualification in administration.

- At least 2 years’ experience of working in an administrative role.

- Excellent working knowledge of IT systems; word/excel/power point.

- Experience of working in a health care and disability setting.

- Candidates must have current eligibility to work in the state.

Desirable Criteria:

- Experience of maintaining Health and Safety Register.

- Good knowledge of the disability and health Services sector.

- Understands and takes account of resource limitations. Demonstrate an awareness of services for people with disabilities in community based setting.

- Proactive in learning new skills from others and applying them.

- Presentation skills.

If you believe you would fit the role then please submit your application today.

Benefits

As a staff member of Enable Ireland, you will have access to a wide range of benefits, including:-

· Excellent internal and external training opportunities

· Generous annual leave entitlements

· Flexible Working

· Long service reward scheme

· Pay adjusted Maternity Leave

· Pay adjusted Adoptive Leave

· Pay adjusted Paternity Leave

· Wellbeing benefits

· Pension

For a full list of our benefits & conditions, please click here:

What now?

To apply, please download the Job Description and Person Specification for your information and complete the online application form. CVs will not be accepted.

Closing date for applications: Friday 6th February 2026

A panel may be formed from this vacancy for any similar vacancies, which may arise during the next 12 months.

· The post will be subject to reference checks and may be subject to Garda vetting/police clearance, as relevant.

· Due to the large volume of applications, we are not in the position to provide individual feedback to applicants who are not shortlisted for interview.

· Applications are invited from suitably qualified applicants from all sections of the community.

· The above information serves only as a guide to the advertised position. Enable Ireland, at its discretion, reserves the right to change this prior to appointment.

· Please review Enable Ireland’s Rezoomo Privacy Policy here: https://enableireland.ie/resources/publications/rezoomo-privacy-policy

· Please review the Enable Ireland’s External Data Protection Notice available at https://www.enableireland.ie/privacy-policy for details on how Enable Ireland processes applicant’s personal information. Please note if you are invited for interview, we will share your personal data with:

1) Any virtual service provider we use to host the interview; and

2) the interview panel (if applicable). Your information will be stored for this purpose in line with our retention policy