Administrative/Accounts Assistant

JOB DESCRIPTION

Job Description Summary

Experienced Accounts Payable administrator required to maintain supplier invoices / payments, follow up on PO’s check deliveries and assist with month end reports and reconciliations. The ideal candidate must be well organised and able to meet deadlines, must be confident, able to work independently and accurately.

Job Description

Providing general administrative support and assisting with invoice processing.

• Assisting with supplier invoice processing (logging invoices, conducting 3 way matching process and entering invoices on MAXIMO CMMS).
• Liaising with Accounts Payable and dealing with supplier payment issues.
• Maintaining supplier invoice paperwork (both paper and electronic).
• Assisting with requests for invoice copies for audit purposes.
• Assisting with month end cost reconciliations.
• Assisting with stock inventory counting.
• Responsible for maintaining sickness absence records, holiday requests and training records.
• Supporting the site quality team.
• Participating in site EHS activities.
• Providing general administrative support to the site team.

Qualifications /Requirements:

• Proven experience in a similar role
• Previous experience of Administrative Assistance or Procurement
• Knowledge of procurement process
• Good attention to detail
• Excellent organisational skills
• The ability to meet deadlines
• Good knowledge of Microsoft word/Excel

Desired Characteristics:

• Highly motivated, confident, able to work independently and accurately
• Knowledge of MAXIMO CMMS
• Knowledge of ERP like SAP or Power Max
• Trustworthy, reliable

Additional Information

Relocation Assistance Provided: No