Administrative Assistant

Job Description

We are a global, research-based biopharmaceutical company that combines the focus and passion of leading-edge biotech with the expertise and capability of an established pharmaceutical leader. Redefining what is possible is our business and our passion. Our goal is to help patients live healthier lives and we are proud to be a Great Place to Work.

We are recruiting an Administrative Assistant (12 months FTC) to join our diverse team in Citywest, Dublin. The successful candidate will provide administrative support across various tasks in the affiliate including support to the Office Manager and other functional teams.

Are you intrigued? Do you want to learnmore? Provide administrative support to the Office Manager and other functional teams in the Affiliate. Administration duties will vary, and not limited to the below.

• Onboarding / Offboarding support: Support managers and employees with onboarding and offboarding of new hires (issuing invites, booking and setting up rooms, sending invites, organising documentation, tracking attendance)
• Issue access badges for new hires/renewal of same.
• Point of contact for Kronos Administration: Responsible for administration of Kronos (running reports, entering time / absence)
• Vendor Management: Finance compliance and approval processes - Raising POs/ACRs - tracking and following up on invoices, closing out POs, uplifting POs etc.
• Co-ordination of contract signatures and supporting team in drawing up SOWs.
• Setting up new vendors, liaising with internal stakeholders to approve new MSAs. Renewing and amending contracts as required.
• Team Events/Event Management: Co-ordinate team meetings (booking off site venues, booking catering, ensuring appropriate set up)
• Other ad hoc responsibilities: Such as track and update Job Descriptions, Collect & distribute daily post and answering to calls the reception / Meeting guests in reception areas.

Qualifications

• Strong communication and interpersonal skills
• Strong organizational skills
• Ability to effectively multitask and prioritize
• Experience of dealing with confidential information
• Motivation to learn and develop
• 3-5 years general administration experience in a varied role involving multiple stakeholders and activities.
• Advanced word processing skills
•  Intermediate Excel skills required.