Administrative Assistant

Job Description

Why join us?

DWF is currently seeking a proactive and detail-oriented Administrative Assistant to join our Dublin office. This is a full-time position requiring onsite presence five days a week.

As an Administrative Assistant, you will play a key role in supporting the Central Services Team, contributing to the smooth running of daily operations. This role offers a fantastic opportunity to build foundational skills and gain hands-on experience that will prepare you for progression into a Personal Assistant position.

Responsibilities

• Room bookings: Ensuring that all rooms are booked for meetings with the relevant client support team with the appropriate facilities provided via direction from the team.
• Document production: Producing documents via direction from the team, ensuring that the correct software is dependent on the intended use and documents are produced to a high standard.
• Arranging meetings both internally and externally via direction from the team.
• Photocopying and scanning documents as and when required.
• Taking Telephone messages
• Inbox management via direction of the owner.
• Keeping all stationery items up to date.
• File management: Archiving, managing title deeds, housekeeping of files using various systems.
• Photocopying and scanning documents.
• Dealing with incoming/ outgoing post. 
• Supporting the organisation of team projects as and when required.
• Assisting PAs and Executive Assistants as and when required.
• Following the Firm's policies and procedures at all times.
• Ensuring confidentiality is always maintained.

What will help you succeed in this role?

Essential

• At least one years’ administrative training and experience within a similar environment.
• Basic IT and keyboard skills with knowledge of Word, Excel, PowerPoint.
• Attention to detail – ensuring all work and documents are produced to a high standard.
• Knowledge of relevant document management systems.
• Good administration / organisational skills.
• Ability to work to set deadlines and service levels.
• A good team spirit with proven team working skills.
• Excellent communication skills.