Administrative Assistant

Forvis Mazars in Ireland is a leading professional services firm with ambitious growth plans and over 1000 staff based in Cork, Dublin, Galway and Limerick. We are an integral part of Forvis Mazars Group, an internationally integrated partnership with over 40,000 professionals operating in over 100 countries and territories around the world. Our strategic framework drives positive and meaningful impact for our people, the environment and local communities while delivering unmatched client experience to our clients.

Why join us

Our people are ambassadors and leaders and have a bold entrepreneurial spirit to shape the future of our industry and the communities within which we serve. We empower and develop our teams to become professionals of the highest calibre in technical and client excellence. Our people first approach offers our teams a caring work environment which promotes belonging and inclusivity of all cultures and perspectives.

The Position

We are currently seeking a capable and enthusiastic Administrative Assistant to support the Head of Consulting and a Consulting Partner in a dynamic and fast-paced professional services environment. This is a permanent opportunity offering excellent potential for growth and development within a collaborative and high-performing team.

The successful candidate will report directly to the Senior Personal Assistants, working closely with them to ensure smooth day-to-day operations and consistent support to senior leadership.

Key Responsibilities

• General Administration: Provide day-to-day administrative support to the Consulting team, including managing queries, coordinating meetings, and handling correspondence.
• Document Preparation & Management: Draft, format, and maintain documents; ensure accurate filing and version control
• Data Entry & Record Keeping: Maintain internal systems and databases, ensuring information is accurate and up to date.
• Scheduling & Calendar Support: Assist with scheduling meetings, managing calendars, and coordinating internal and external appointments.
• Travel & Logistics: Organise travel arrangements and prepare itineraries for team members.
• Expense & Billing Support: Help process expenses and assist with basic billing administration tasks.
• Onboarding Support: Support onboarding processes for new team members.
• Compliance & Due Diligence: Support client onboarding processes and assist with compliance checks (training provided).
• Event Coordination: Assist in planning team events and social activities.
• Tender & Proposal Support: Help maintain tender documentation and assist with preparing proposals and presentations.
• General Administration: Handle gifts, queries, meeting coordination, and team support.
• Social Events: Help coordinate team social activities.

Ideal Candidate

· 1–2 years’ experience in an administrative role, ideally within a professional services or consultancy environment.

· Strong organisational and time management skills.

· Willingness to learn and take initiative.

· Good communication skills, both written and verbal.

· High level of discretion and professionalism.

· Attention to detail and accuracy.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Comfortable working with basic financial data.

· Familiarity with eTenders, AML processes, and client onboarding is a plus but not essential.

· Ability to adapt to changing priorities and work in a hybrid environment.

· A collaborative mindset and openness to feedback from team members