Administrative Assistant

Job Opportunity: Administrative Assistant at King’s Inns

Salary: DOE

Contract: Full time permanent

Hours: 35 hours per week (Flexible working arrangements apply in accordance with requirements, some Saturdays, evenings and early mornings will be required over the course of the year)

Reporting to: the Dean or the Dean’s designated nominee

Location: Henrietta Street, Dublin 1, DOI KF59.

ROLE DETAILS

The office of the Dean has overall responsibility for course delivery, course development, and academic matters related to courses, staff and students.The role of Administrative Assistant is of key importance in the delivery of core processes to ensure our educational courses and all related activities are managed to a high standard. The role supports teaching and other staff and facilitates student–centric service delivery by the organisation, as well as assisting the office of the Dean in assuring high standards in educational delivery. The role will require completion of a wide range of administrative tasks to include payroll management, HR administration and student record management in assisting the overall activities of the office of the Dean. 

The successful candidate will have a positive, committed, and a willingness to cooperate in implementing innovative solutions in a historic institution which is enhancing its education and member services.You will support the Dean’s office in carrying out its functions and responsibilities. You will work with the assistance of direction from the Dean or the Dean’s delegated nominee in supporting a small team in managing and implementing education delivery services and registration activities.

Requirements, Skills, and Attributes

• At least 2 years’ work experience in a similar role;
• A third level (Level 8) honours degree in any discipline OR commensurate experience in relevant similar roles;
• Excellent IT skills, including use of all features of MS Office (particularly MS Word, Excel, Outlook, Teams and PowerPoint);
• Ability to collate, present and report information clearly using house style templates;
• A can–do attitude with commitment to excellent service provision;
• Excellent written and oral communications skills with the ability to tailor communication skills to different stakeholders;
• Capacity to carry out all work with confidentiality and sensitivity;
• A willingness to learn and develop their skills;
• Ability to work on own initiative and as part of a team;
• Strong decision making and problem–solving skills;
• Capacity to take ownership of tasks and determination to see them through to a satisfactory conclusion;
• Excellent attention to detail;
• Ensures that customer service is at the heart of everything they do;
• Live in Ireland and have the right to work in Ireland.

 Closing Date Tuesday, 29th April