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Administrative Assistant

O'Hanlon Tax LimitedDublinFull-timePermanent

O’Hanlon Tax Limited (“OHT”) is seeking a full time Administrative Assistant to join the firm. OHT provides tax support to legal firms, as well as dealing directly with clients and their accountants, so experience in a legal firm is a strong plus. The role is permanent and would suit an individual who can work well independently but enjoys working as part of a team. 

General role:

  • Answering the phone, directing queries to the relevant person, taking messages;
  • Manage email inboxes;
  • Diary management;
  • Update and maintain directory;
  • Keep e-filing in order;
  • Process post;
  • Issuing client invoices/receipts;
  • Keep reception area and meeting room in order;
  • Assist other staff.

Responsibilities include, but are not limited to:

  • Answer telephone, screen and direct calls;
  • Take and relay messages;
  • Schedule meetings and send meeting confirmations;
  • Receive, scan, save and distribute post;
  • Opening new files;
  • Managing AML (anti money laundering) on client files;
  • Data entry on case management system;
  • Manage e-meetings (via Zoom) and greet clients for any onsite meetings;
  • Support professionals during any onsite meetings (refreshments, scanning etc.);
  • Manage office stationery orders;
  • Ad hoc tasks where required.

Key competencies:

  • Excellent communication skills, both written and verbal;
  • High level of attention to detail in reviewing documents and correspondence;
  • Initiative and reliability;
  • Capable of managing multiple tasks and meeting deadlines;
  • Typing speed of 30 wpm minimum;
  • Strong IT and system skills, experience with Excel, Word and Outlook desirable;
  • Strong work ethic and professional demeanour;
  • Ability to work collaboratively as part of a team, while also being proactive and self-motivated;
  • Experience with the Practice Evolve package is preferable but not essential.

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