Administrative Assistant

‎Do you excel in a role where structure and attention to detail makes all the difference?

Pharma Nord’s Dublin office is looking to hire an Administrative Assistant to keep our operations on track. If you’re someone who can juggle tasks with precision and enjoy keeping a small team running smoothly, we’d love to have you on board.

About Pharma Nord

Pharma Nord stands as one of Europe’s foremost producers of dietary supplements and preventive healthcare products. With a legacy spanning over three decades, we are dedicated to quality and scientific research. Our products reach millions of health-conscious consumers across 45 countries, and we continue to expand our footprint globally.

About the position

In this role, you will play a key part in our administrative team, helping to keep our operations running seamlessly.

Your responsibilities will include:

Managing customer queries, processing orders efficiently, and overseeing credit control and local finance duties.

Handling weekly invoicing for our Finance team at Pharma Nord’s HQ in Denmark, as well as processing expenses for the Field Sales team.

Maintaining daily communication with the Field Sales team on stock levels and ensuring the office is well-stocked and organized with necessary supplies.

Coordinating various administrative tasks with the HQ and UK marketing teams, and stepping in to help supervise the team when the UK & IE Country Manager is unavailable.

Work place and further information: This is a full-time, on-site position located at Pharma Nord, Unit 289, Blanchardstown Corporate Park 2, Ballycoolin, Dublin 15.

Qualifications:

We are looking for an organized and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate is proactive, adaptable, and possesses strong communication skills, both written and verbal. You should be comfortable handling multiple tasks simultaneously and have a knack for problem-solving. While specific experience in our industry is not required, an interest or background in health, wellness, or pharmaceuticals would be a significant advantage. Familiarity with basic finance and office management is essential, as well as a collaborative mindset and the ability to work well within a team.