Administrative Assistant

1. Job Purpose

To provide an administrative support for the Finance Departments and Managing Director. To work in conjunction with other departments at Pinewood Healthcare as well as relevant people in sister Sites in the Wockhardt

Company (India & UK). To create, establish and maintain accurate, efficient and up-to-date administrative systems and processes.

2. Job Content

a) Handling email and phone inquiries.

b) Taking messages and redirecting calls as required, including 2 days/week of switchboard duty.

c) Sorting the post & booking courier.

d) Managing the travel plans, appointments, and agendas of senior management.

e) Taking inventory and ordering office supplies when necessary.

f) Submitting reports and preparing presentations and general research.

g) Developing and maintaining a filing system.

h) Photocopying & scanning

i) Creating and updating databases for various forms of data.

j) Processing purchase orders & invoices /expenses.

k) Assistance to team members in internal audits and information gathering

l) Assisting colleagues & senior management whenever possible.

m) Above are not exhaustive and may vary depending on the demands of the role.

3. Job Knowledge, Skills, Qualifications and Experience

a) Knowledge of office management systems and procedures.

b) Working knowledge of office equipment, like printers and fax machines.

c) Proficiency in MS Office (Word, Excel and PowerPoint, in particular).

d) Excellent time management skills and the ability to prioritize work.

e) Attention to detail and problem solving skills.

f) Excellent written and verbal communication skills.

g) Strong organizational skills with the ability to multi-task.

h) Qualification as an Administrative assistant or Secretary will be a plus.