Administrative Assistant

Role responsibilities

• Maintain a projects database and run reports
• Assist with hard/soft copy project filing on a weekly basis
• Coordinate, attend and take minutes at project meetings/workshops 
• Coordinate and collate input for weekly/monthly client reports for projects
• Update incoming and outgoing document management registers
• Implement a project document management strategy
• Schedule meetings and send Skype invitations to remote attendees when necessary
• Manage meeting rooms
• Order catering for meetings when necessary
• Manage office canteens/kitchens
• Check stock levels and order kitchen supplies when required

Essential

• Minimum of three years' experience working in a project administration/support services role
• Experience of office filing systems
• Experience of producing meeting agendas and minute taking
• Experience of data entry and working on databases
• Excellent attention to detail
• Naturally methodical and good at keeping systems/records updated
• Proficient in MS Word, Excel, PowerPoint and Outlook
• Good data entry/typing skills
• Flexible and hardworking
• Fluent in spoken and written English

Desirable

• An administration/secretarial qualification
• Previous experience maintaining document management systems