Administrative Assistant

Background:

Veolia is Ireland’s leading environmental services company. We provide a comprehensive range of energy, waste and water solutions and are dedicated to carbon reduction, protecting the environment and building the circular economy. We offer all employees a benefits package as standard which includes full VHI cover, pension and education assistance.

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.

We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

Administrative Assistant

Location:Fermoy, Co. Cork 

Duration:Permanent

Hours: Monday to Friday, 8.30am to 5.30pm 

Overview of the role:

The successful candidate will liaise with sales, operations, administration and finance in their day to day role. The purpose of the role is to complete office administration and general support to sales personnel and operations in the South Region/Fermoy. 

Day to day of the role:

• To support and assist Sales Team in the field of sales, account management, after sales service and customer day to day support

• Purchase Order creation and receipting

• Process purchase invoices by receiving, recording, verifying accuracy and reconciling statements

• Supplier invoice query resolution

• Assist with quotations and preparation of presentations

• Performing office-based administrative duties on behalf of the Sales Executives. 

• Update customer database with sales orders, delivery, and payment details. 

• Creating sales invoices and communicating with customers on a variety of queries including identifying discrepancies and problem resolution as required

• Coordinate between internal teams to ensure customer and supplier satisfaction

• Initiate best practices and standards in providing administrative assistance to sales, operations and finance staff

• Reporting: Provision of regular reports to clients and line manager

• Ensure customer is receiving best possible service levels 

• Operate company service programme management systems

• Co-operate with all Company health and safety initiatives and to do your utmost to maintain a high level of safety awareness and not partake in any action, which might lead to injury to yourself or others

Required skills for this role:

• 2 to 3 years proven sales administrative experience, preferably in a service-related industry; ideally serving the pharmaceutical or chemical industry

• Waste management experience – Desired

• Strong team player with excellent interpersonal skills, capable of performing to a high level with energy, drive and a strong ability to implement continuous improvements

• Computer literate - must have the ability to use Microsoft & Google Applications 

• Solve problems in a timely and friendly manner with due respect to the customer at all times

• Motivated and ambitious self—starter and capable of working on own initiative

• Be flexible and adaptable in the work environment

• Drivers licence – desired