Administrative Officer

The Ireland-United States Commission for Educational Exchange (www.fulbright.ie) is seeking to appoint a fulltime (5 days per week) Administration Officer for a 6-month contract period from February 2026.

Background The Ireland-United States Commission for Educational Exchange is a bilateral partnership supported by the U.S. Department of State and the Irish Government’s Department of Foreign Affairs and Trade, as well as the Department of Rural and Community Development and the Gaeltacht, Its funding is derived from Irish and U.S. governments, higher education institutions, public agencies, organizations, and donations. The Commission annually awards grants for Irish citizens to study, research, or teach in the U.S. andfor Americans to do the same in Ireland. The primary grant program that the Commission manages is the Fulbright Program, whose purpose, since 1946, is to increase mutual respect and understanding between people of the United States and people of other countries through educational and cultural exchange.

The Position Reporting directly to the Executive Director, the successful candidate must: • Have a minimum of four years’ experience in an AO or equivalent role • Have excellent communication (written and spoken), administration, and interpersonal skills • Have excellent IT skills with strong Microsoft Office skills • Have some bookkeeping / finance experience • Enjoy working in a fast-paced, creative environment, collaborating in a small team, and effectively responding to tasks and requests • Empathise with Fulbright’s purpose • Be legally eligible to work in the Republic of Ireland

The following are desirable: • In-depth experience with CRM systems • Experience of office management • Knowledge of the Irish and U.S. higher education systems Principal Duties and Responsibilities The following duties and responsibilities are indicative, but not exhaustive. They may change over time to reflect the Commission’s changing context, priorities, and activities.

Administration: • Assist with administrative duties of the Executive Director • Manage supplier payments for approval by the Executive Director • Assist with sponsor credit control with the Executive Director • Administer office requirements • Provide administrative support for award programs as needed • Provide administrative support for orientation and cultural programs / events for awardees as needed • Provide support for awards and communications programs at peak activity times • Other duties as assigned by the Executive Director

Board Meetings / Events: • Provision of administrative support for Commission Board meetings and events (e.g. Board papers, catering arrangements).

General Administration: • Assisting with file and diary management, office administration, telephone reception, etc. • Monitoring and ordering office supplies

Remuneration and Benefits Contract Tenure: A six-month contract with effect from February 2026 is being offered initially. A one-month probation period will apply. Contract may be renewed after initial 6-month period. Salary: Commensurate with experience Pension: The Commission operates a contributory pension scheme. Other benefits: The Commission operates a death-in-service scheme. Leave: 11 days for the contract period (including U.S. Independence day) Location: Commission employees work from the main office on Merrion Square and can agree to work, in part, from a home office.