Administrative Officer

The Role:

The Administrative Officer is a middle management supervisory position in the Local Authority and is assigned responsibility for the development and management of one or more departments or services within the Council or alternatively the successful candidate may be assigned to a developmental and or project management role or duties (eg. economic regeneration, community development etc), working closely with relevant internal and external stakeholders, including responsibility for project development and delivery.

He or She will be responsible for the efficient management, direction and deployment of assigned resources for the department, service or work area to which they are assigned and will generally work as part of a multidisciplinary team within one of the Local Authority Directorates, and in collaboration with a range of internal and external stakeholders and or partner agencies or organisations as appropriate to deliver a broad and diverse range of services including planning, economic and enterprise development, community and social development, housing, recreation, amenity and cultural services, environmental services, transportation and infrastructure, emergency services and corporate support services etc.

The Administrative Officer is responsible for day to day operations and management of one or more sections or units or multiple work streams within the local authority and is the primary point of contact and liaison with other internal sections and external bodies in relation to service delivery for their area of responsibility.

He or She is also a contributor to the strategic and policy making decisions of the Council and will be expected to contribute to the development and implementation of forward thinking strategies within the local authority and to work closely with senior management, elected representatives, external agencies and relevant stakeholders in delivering services to the highest standard. The Administrative Officer may represent the Council on committees and at meetings and may be asked to report on progress in his or her respective sections at Council meetings, Municipal District meetings, Strategic Policy Committee meetings, Interagency meetings etc.

The role requires excellent management, administrative, interpersonal, communication, research, reporting, project initiation, development and delivery skills, budgetary and timescale management, and other particular skills and expertise depending on assignment. The post holder will be expected to carry out their duties in a manner that enhances public trust and confidence and ensures impartial decision making.

The Administrative Officer will generally work under the direction and management of the Senior Executive Officer, and or Director of Services or analogous grade as appropriate and will, from time to time, be required to deputise for senior personnel and must be willing to take on this challenge.

Panel Information and Eligibility:

In accordance with the Workplace Relations Commission agreement, the following procedure will apply to the recruitment of clerical and administrative Grade IV to Grade VII posts in Leitrim County Council:

Panel A - 50 percent Confined to the Local Authority Sector

Panel C - 20 percent Confined to Employees of Leitrim County Council

Leitrim County Council will, following the recruitment and interview process, form two panels from which future relevant vacancies may be filled during the lifetime of the panels.

Panel A - Confined to the Local Authority Sector

This will comprise of successful candidates in order of merit serving in a local authority or Regional Assembly where applicable.

Panel C - Confined to current employees of Leitrim County Council

This will comprise of successful candidates in order of merit who are currently working in Leitrim County Council.

Management reserves the right, at its absolute discretion, to use Panel C - Confined to current employees of Leitrim County Council to fill Acting Administrative Officer positions that may arise during the lifetime of the panel.

The Qualifications:

Character

Each candidate shall be of good character.

Health

Each candidate shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Citizenship

Candidates for any of the above panels must, by the date of any job offer, be:

(a) A citizen of the European Economic Area. The European Economic Area consists of the Member States of the European Union, Iceland, Liechtenstein and Norway; or

(b) A citizen of the United Kingdom; or

(c) A citizen of Switzerland pursuant to the agreement between the European Union and Switzerland on the free movement of persons; or

(d) A non European Economic Area citizen who is a spouse or child of a European Economic Area or United Kingdom or Swiss citizen and has a stamp 4 visa; or

(e) A person awarded international protection under the International Protection Act 2015 or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or

(f) A non European Economic Area citizen who is a parent of a dependent child who is a citizen of, and resident in, a European Economic Area member state or the United Kingdom or Switzerland and has a stamp 4 visa.

Education, Training, Experience etc.

Each candidate must, on the latest date for receipt of completed application forms:

(i) Be a serving employee in a Local Authority or Regional Assembly and have not less than two years satisfactory experience in a post of Clerical Officer or analogous post; and

(ii) Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

Candidates must also hold a current valid and unendorsed driving licence in respect of Category B vehicles or equivalent in the European Union Model Driving Licence and must advise if this is not the case. A copy of licence must be submitted with your application.

The Ideal Candidate shall have:

• Have knowledge of the structure and functions of local government, of current local government issues, future trends and strategic direction of local government and an understanding of the role of Administrative Officer in this context;

• Have an understanding of organisation policies and implementation of such policies, as applicable to a Public Body;

• Have a strong sense of commitment to delivering quality public services and be willing to take on a challenge;

• Be highly motivated and have excellent interpersonal and communications skills, including the ability to facilitate, network, lead, research, negotiate, analyse, and resolve issues;

• Have strong organisational and project management skills;

• Have the ability to develop forward thinking vision in regard to their assigned responsibilities along with strong ability to initiate, develop and deliver relevant projects;

• Have an ability to foster and maintain productive working relationships within the organisation and with a range of relevant stakeholders externally;

• Be capable of working in close co operation with the elected Council, the Strategic Policy Committees and other Council Departments while being able to seek co operation and consensus from a wide range of bodies and representative groups;

• Be able to work within, and where necessary lead, multi disciplined teams and have the ability to motivate, empower and encourage employees to achieve maximum performance;

• Have the ability to plan and prioritise work effectively, to work under pressure to tight deadlines and to take a strategic approach in the formulation and delivery of key policy objectives;

• Have a career record that demonstrates a high level of competence in the management of staff;

• Demonstrate relevant administrative experience at a sufficiently high level including strong report writing and interpretation skills;

• Have the ability to manage financial resources within a budgetary control framework;

• Have good knowledge and awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace;

• Have an understanding of the role and duties of managers in safety management in the workplace;

• Be able to deputise at a senior level.

The Principal Terms and Conditions:

The Office is whole time, permanent and pensionable.

Management reserves the right, at its absolute discretion, to use Panel C - Confined to current employees of Leitrim County Council to fill Acting Administrative Officer positions that may arise during the lifetime of the panel.

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