Administrative Officer

About the Role

This is a great opportunity to join the Local Government Management Agency (LGMA) at a time of transformation and innovation both in the Agency, and across the wider local government sector.

The Administrative Officer is a middle management supervisory position in the LGMA and is responsible for the efficient management, direction, and deployment of resources for a work area or function to which they are assigned and will generally work as part of a multidisciplinary team within one of the LGMA Pillars to deliver a range of forward facing and internal services to the local government sector. The Administrative Officer is responsible for the day-to-day operations of a work area and may have responsibility for a number of staffing grades.

The Administrative Officer will be a contributor to the development and implementation of policies and strategies within the LGMA and may represent the LGMA on internal/external sub-committees and/or working groups. They will report directly to a Grade 8 – Senior Executive Officer/Senior Manager of the Local Government Management Agency or another officer designated by the Chief Executive Officer and will work closely with senior management, external agencies, local authorities, and relevant stakeholders to deliver the programme of work of the work area.

The ideal candidate must therefore be a highly motivated person, with a strong sense of commitment to delivering quality services and willing to take on a challenge.

Key Duties and Responsibilities

Responsibility for the management of one or more work areas within the LGMA.

Responsibility for the day-to-day operations of these work areas.

To identify and agree work programmes, targets and deadlines and ensure their subsequent implementation.

Be highly organised and experienced in administration and managing multiple elements of project delivery within agreed timeframes.

To manage and supervise employees up to the position/grade of Senior Staff Officer or analogous grades and to ensure the training and development of such employees.

To build effective teams, develop motivation and commitment and maintain sound employee relations and morale as relevant, in accordance with good employment practice and relevant legislation.

To determine the nature, level, and pattern of demand for the service in the work area and to recommend priorities to senior management.

To organise and engage with working groups as representatives from the sector to input and support the work.

To prepare budgets and ensure that work programmes are implemented within allocated budgets.

To develop and maintain relationships with the local government sector and external agencies in accordance with policy and to ensure the agreements to co-ordinate work programmes are implemented.

Preparation and presentation of reports for the Project and Programme Boards and at other meetings as required.

To contribute to the strategic and policy making decisions of the LGMA.

To achieve and maintain the productive association between the LGMA and the local government sector in the delivery of services.

Represent the LGMA at a variety of meetings.

Ensure that policies and procedures are aligned with best practice, are well documented and communicated to others.

To assist with the contract and vendor management of third-party suppliers.

Support the sharing of knowledge within and between teams both internally and externally across the local government sector.

Undertake any other duties of a similar level and responsibilities as may be required from time to time.

Essential Requirements

Character

Candidates shall be of good character.

Health

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Education, Training, Experience, etc.

Each candidate must, on the latest date for receipt of completed application forms, have:

(a) Obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme, or

(b) Obtained a comparable standard in an equivalent examination, or NFQ Level 6 Qualification, or

(c) Hold a third level qualification of at least degree standard, and have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

And

Demonstrate the competencies as set out in the LGMA Competency Framework (see Appendix 2 in Candidate Information Booklet).

Principal Conditions of Service

General

The appointment is for permanent/temporary Administrative Officer posts in the Local Government Management Agency and is subject to general terms and conditions in operation relating to appointments in the Agency.

Remuneration

The salary scale applicable to this position as per circular EL 02-2026 1st February Pay Adjustments is as follows:

€60,611 - €78,795 per year

Hours of Attendance

Hours of attendance will be fixed from time to time. Typically, hours will be in the order of 35 hours per week, however, some positions may involve additional hours in excess of the standard working week, without additional remuneration.

Blended Working

LGMA is committed to excellence in the delivery of our broad range of services and to the quality of our customer service. In this context, LGMA has implemented a blended working policy while maintaining our commitment to the delivery of the highest standard of services. Blended working supports effective teamwork, sustains good working relationships, and maintains a sense of belonging. Applications for blended working will be considered under the terms of the blended working policy.

For more information on the Blended Working policy, please contact: jobapplications@lgma.ie

Location

At present, the LGMA has offices at two locations in Dublin. When absent from home or headquarters on official duty, appointees will be paid appropriate travelling expenses and subsistence allowances, subject to normal regulations.

Annual Leave

The Annual Leave allowance for new entrants ranges from 27 to 30 days. This allowance is subject to the usual conditions regarding the granting of annual leave in the LGMA, is based on a five-day week and is exclusive of the usual public holidays.

Superannuation

The successful appointee will be offered public service pension terms and retirement age conditions in accordance with pension arrangements in the LGMA depending on the status of the successful appointee:

New Entrants, with no prior pensionable Public Service history in the 26 weeks prior to appointment, will be a member of the Single Public Service Pension Scheme (Single Scheme).