Administrative Officer

The Role

Maynooth University is committed to a strategy in which the primary University goals of excellent research and scholarship and outstanding education are interlinked and equally valued.

Maynooth University has a vision to be a university of excellence, opportunity and impact. We have a focus on academic and professional excellence in both teaching and research. We aim to provide life-changing opportunities for all who can benefit, irrespective of background, and to have a positive impact on society through educating our students, through our creative pursuits and by building sustainable communities.

The Vice President Academic and Registrar is responsible for the academic affairs of the University, for the development and management of the academic programmes offered by the University, and for oversight of a wide range of functions across the institution. The Registrar’s Office manages an evolving range of functions, deals with a variety of external agencies, and with staff and students across the University.

We are seeking an Administrative Officer to provide high-level strategic, administrative and operational support to the Vice President Academic and Registrar, ensuring the effective planning, execution, monitoring and completion of key institutional projects and initiatives. This role will also require engagement with other Offices in the University relevant to our academic mission, facilitating communication, driving progress and supporting evidence-based decision-making. The ideal candidate will be proactive, detail-oriented and capable of managing multiple priorities in a fast-paced academic environment.

Principal Duties

Post Ref: 039823

This will include:

• Support the Vice President in planning, coordinating and delivering strategic projects across the University.

• Delivery of projects within the scope of the Office of the Registrar, which may include completion of small projects independently, coordinating larger activities, or project management.

• Conduct research, gather data and prepare briefing papers, presentations and reports suitable for the University Executive, internal stakeholders and external statutory agencies.

• Manage, collate and report on key performance indicators on the academic operations of the University, including the generation of key statistics.

• Support the operation and oversight of University-level processes within the remit of the Office of the Registrar.

• Develop and build relationships with key offices across the University, including Faculties, Research, Teaching & Learning, Academic Administration and Admissions.

The Ideal Candidate Will Have

Essential

• An undergraduate degree.

• A minimum of 5 years’ experience in an administrative role.

• Familiarity with the structures and procedures of a university.

• Excellent IT skills, particularly with Word and Excel.

• Demonstrated ability to extract, interpret and present insights from complex datasets.

Managing Change

• Experience in project management and a proven ability to drive and manage change in a large, complex, multi-faceted organisation.

• Ability to secure buy-in to change among a wide range of stakeholders across the institution.

• A track record of sustained ability to develop productive relationships at a senior level across the University and externally.

• Ability to anticipate issues and implement plans to prevent potential problems.

Communication and Interpersonal

• Strong interpersonal skills with the ability to communicate appropriately with internal and external stakeholders.

• Excellent written and verbal communication skills with a high degree of accuracy in content and presentation.

• Ability to work collegially, work effectively across units and share skills to enhance service.

• Demonstrated capacity for professional discretion.

Organisational and Administrative

• Ability to work independently and without close direction.

• Proven organisational and administrative skills.

• Effective approach to task management and project delivery.

• Demonstrated operational resilience, evidenced by the ability to identify opportunities and challenges and respond in a flexible and responsive way.

Salary

Administrative Officer I (2025): €59,220 – €84,494 p.a. (9 points).

Appointments will be made in accordance with public sector pay provisions.

Hours of Work

A 35-hour working week is in operation in respect of full-time positions (pro-rated for part-time positions). This may be reviewed or adjusted from time to time through national agreements.