Administrative Officer

South Dublin County CouncilDublin€60,611 - €78,795 per yearFull-time

APPLICATIONS

Applications will only be accepted through South Dublin County Council’s e-Recruitment system before midnight on Thursday, 4 June 2026.

THE ROLE

The Administrative Officer is a management position within South Dublin County Council and is assigned responsibility for the administration and management of one or more sections within a Department.

They will be expected to contribute to the development and implementation of forward-thinking strategies and to work closely with the elected Councillors and senior management in delivering services to the highest standard.

The Administrative Officer is expected to carry out their duties with an understanding of the political context of local government and in such a manner that enhances public trust and confidence and ensures impartial decision making.

The post holder may represent the local authority on committees and at meetings and may be asked to report on progress in their respective sections at Area Committee meetings, Strategic Policy Committee meetings, and so on.

The office is whole-time, permanent and pensionable.

A panel will be formed to fill permanent and temporary vacancies.

Persons employed will be required to work in any location within the South Dublin administrative area.

SALARY / WAGES

€60,611 - €62,095 - €63,826 - €65,563 - €67,300 - €68,852 - €70,442 - €71,982 - €73,518 - €76,149 (LSI1) - €78,795 (LSI2)

HOURS OF WORK

The successful candidates’ normal hours of work will be 35 hours per week.

South Dublin County Council reserves the right to alter your hours of work from time to time.

ANNUAL LEAVE

Annual leave entitlement for this position is 30 days.

QUALIFICATIONS

CHARACTER

Candidates will be of good character.

HEALTH

Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

ESSENTIAL EDUCATION, TRAINING AND EXPERIENCE

Each candidate must, on the latest date for receipt of completed application forms:

(1) (a) Have obtained at least Grade D (or a pass), in Higher or Ordinary Level in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics,

and

(b) Have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three subjects in that examination (or two subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics),

(2) Have obtained a comparable standard in an equivalent examination,

(3) Hold a third level qualification of at least degree standard,

(4) Will have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

CONFINED COMPETITION

(5) (a) Be a serving employee in a local authority, or a regional assembly, and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post,

and

(b) Have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff.

A panel may be formed from which future positions may be filled.

Recruitment to the post of Administrative Officer (Grade Seven) will be on the following basis:

Panel A (Confined to local authority sector) will comprise successful applicants in order of merit from within the Local Authority Sector only, that is, candidates serving in a local authority or Regional Assembly (where applicable).

Panel B (Open) will comprise all successful applicants in order of merit and may include candidates serving in a local authority, regional assembly and external applicants.

Panel C (Confined to the recruiting local authority or applicable regional assembly) will comprise all successful applicants in order of merit and may include candidates serving in the recruiting local authority or regional assembly (where applicable).

DESIRABLE EDUCATION, TRAINING AND EXPERIENCE

Be able to work within, and where necessary lead, multi-disciplined teams and have the ability to motivate, empower and encourage employees to achieve maximum performance.

Be capable of working closely with the elected Councillors to deliver the full range of quality services and implement policy decisions.

Demonstrate relevant administrative experience at a sufficiently high level.

Have a satisfactory knowledge of public service organisation in Ireland.

Be capable of working in close co-operation with the Council, the Strategic Policy and Area Committees and other Council Departments while being able to seek co-operation and consensus from a wide range of bodies and representative groups.

Have a career record that demonstrates a high level of competence in the management of staff.

Have strong interpersonal and communication skills.

Have the ability to manage financial resources within a budgetary control framework.

Have good knowledge and awareness of Health and Safety legislation and regulations, their implications for the organisation and the employee, and their application in the workplace.

Have an understanding of the role and duties of managers in safety management in the workplace.

Be able to deputise at a senior level.

Experience of implementing change initiated in the work environment.

KEY COMPETENCIES / SKILLS

• Strategic Management & Change • Delivering Results • Performance Through People • Personal Effectiveness • Local Government Knowledge and Understanding

Candidates are requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in these areas and which demonstrates their suitability to meet the challenges of this role.

Candidates should ensure the example used clearly demonstrates their ability in this area and that the scale and scope of the example given is appropriate to the post and level of the post.

DUTIES

The duties will include but are not limited to:

Providing high level administrative support based on a thorough understanding of the overall workings and policy of a section.

Management of staff.

Making decisions in relation to service delivery on a daily basis.

Preparation of reports for Council and other stakeholders.

Representing the Council at a variety of meetings.

Budget preparation and management of same.

Attending inter-departmental meetings on behalf of the section to which you are assigned.

Establishing and maintaining effective working relationships with external agencies as appropriate to the activities of the section.

Continuously monitoring existing procedures to ensure they comply with best practice and the development of new/improved procedures where appropriate.

Policy formation.

Attending court as a witness for the Council as required.

Working on inter-departmental teams concerned with introducing organisational change.

To undertake any other duties of a similar level and responsibilities as may be required from time to time.

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