Administrative Staff Officer

Essential Qualifications and Skills

Candidates must:

• have the requisite knowledge, skills and competencies to carry out the role to a high standard;

• be capable and competent of fulfilling the role to a high standard;

• have obtained at least Grade O6 (formerly D3) in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise;

Desirable Qualifications and Skills

• Demonstrable knowledge of use of IT systems. A good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise. The University will provide the necessary training as appropriate.

• A strong working knowledge of Excel.

• Demonstrable knowledge of use of Banner and Agresso

• Familiarity with Examination processes in higher education institutions

• Excellent organisational, administration, communication and interpersonal skills.

Overview of the Role

This post will be based in our Killybegs campus to support trade apprenticeships across the university. The person will primarily be responsible for overseeing and coordinating the administration of the expansion of trade apprenticeships. The role includes working with staff, students and the wider community in the provision of information, reports and queries. The appointee will work closely with the Head of School, Heads of Department and the Administrative Manager to provide supports for a variety of faculty activities.

Duties

• Working closely with the Heads of Departments on all aspects of the delivery of apprenticeship programmes

• Maintain close relations with the ETB and SOLAS ensuring that effective communication and collaboration processes are in place.

• Coordinate exam boards, liaising with academic staff and processing exam results on SOLAS portal.

• Liaise with Access Office and Student support function.

• Coordinate repeat exam communication between students, Exams office and SOLAS.

• Coordinate Apprentice Induction and other information activities.

• Coordinate weekly timesheets and sick leave submission and reporting.

• Dealing with queries from staff/students/parents/outside agencies

• Coordinating programme boards and other department meetings.

• Raising and management of Agresso orders.

• Working with staff, students and the wider community in the provision of information, reports, queries etc.

• Assisting with collating programme submissions and reports.

• Assisting the Head of School and Heads of Department with Faculty administrative duties as required.

• Assisting with reports to other ATU functions – HR, Finance, Registrar’s, timetabling, audits etc as required.

• Processing staff claim forms.

• Maintain existing audit and budgetary reporting.

• Assist with projects and new collaborative opportunities with partners/stakeholders.

• Coordinating awards ceremonies.

• Support with programme promotion, e.g., website/showcase/open days/WorldSkills

• The job will involve regular contacts with students, staff, the public and organisations and individuals at all levels where discretion, tact, courtesy and judgement would have to be constantly exercised.

• All jobs demand a good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise.

• Any other administrative duties as and when required

Salary

Grade V Salary Scale (€51,723 – €61,863)

Candidates external to the sector may be appointed up to the 3rd Point (€54,845) of the Salary Scale in accordance with University Policy

Hours of Work

35 hours per week