Administrative, Travel & Hospitality Coordinator

Salary – Euro 33-36k

Core Responsibilities

• Front of House Management
• Greeting and assisting visitors and clients upon arrival.
• Managing visitor forms and ensuring compliance with site security requirements.
• Coordinating with facilities and reception teams for visitor access and exceptions.
• Hospitality Services
• Organizing refreshments, catering, and hospitality for meetings and events.
• Handling client entertainment budgets and approvals.
• Ensuring adherence to hospitality policies, including ethical guidelines for gifts and benefits.
• Travel Arrangements
• Booking flights, accommodation, and ground transport for staff and visitors.
• Managing travel requests and approvals, including budget tracking and cost estimates.
• Coordinating with line managers and finance for expense authorization
• Room Booking & Event Coordination
• Scheduling and preparing meeting rooms or training spaces.
• Ensuring rooms are equipped for client or internal sessions (e.g., laptops, systems access).
• Liaising with facilities for special requirements or exceptions

Skills & Competencies

• Strong organizational and multitasking skills for handling bookings and visitor logistics.
• Excellent communication and interpersonal skills for client-facing interactions.
• Familiarity with travel and hospitality policies, including compliance and budget management.
• Ability to use reservation systems and property management tools for efficient scheduling.