Administrator

Healing Together is a 6-stage model that builds the safety necessary for groups to explore and emerge from their collective Post Conflict Trauma and to see new ways to strengthen community potential. It is a regional initiative which will grow over the next 3 to 5 years. The post holder will be a key member of the Healing Together team.

Job Purpose

To provide professional administration functions to the Healing Together Initiative: Including operational reporting, safe record keeping, the maintenance of databases, and a professional interface with key stakeholders. The postholder will be responsive to the logistical needs of our Subject expert Dr Eugen Koh who is based in Australia. This will require early morning to midmorning online meetings, one to two days per week. Dr Koh visits Northern Ireland twice per year during which time the post holder will be required to be in the office.

Specific Tasks

• Handling and responding to all correspondence including phone calls, emails and letters
• Scheduling appointments and organising diary entries
• Setting reminders for meetings, appointments and other important tasks
• Making travel and hotel arrangements
• Assist with planning conferences, workshops, seminars and other events
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
• Liaising with other members of internal and external stakeholders
• Maintain operational databases, assist with operational reporting
• Preparing expense reports and maintaining a filing system

This job description is a broad picture of the post at the date of preparation. It is not exhaustive and as such, the post holder will be expected to be flexible. It recognises that jobs change and evolve over time and any necessary changes will be discussed with the post holder.

Criteria

Qualifications/Education:

Good general level of education, including grade C or above at GCSE in English and Math’s (or equivalent)

A relevant NVQ/qualification in administration

Experience:

One years’ experience in a similar position

Experience maintaining financial records and invoicing procedures

Experience of maintaining filing systems, statistical records and databases

Experience of working with multiple Stakeholders

Skills & Abilities:

Excellent IT skills in Word processing, spreadsheets and email

Excellent self-organisational and time-management skills

Ability to work accurately and systematically, demonstrating attention to detail

Ability to work flexibly on own initiative and as part of a team as required

Good communications skills – verbal, written and listening

Discretion and Tact & Ability to multi-task

Other

A positive “can do” attitude

Requirements:

An understanding and observance of impartiality and confidentially.

Able to travel to meet the requirements of the post without reliance on public transport.