Administrator

Background

Enterprise Ireland’s remit is to accelerate the development of world class Irish companies to achieve leading positions in global markets. Our clients, employing over 230,000 people across Ireland, make a significant contribution to the Irish economy.

Our forthcoming strategy for the period 2025 to 2029 will focus on supporting Irish business to accelerate sustainably and increase their contribution to economic growth. The environment in which Irish businesses operate is constantly changing and business needs to be innovative and ambitious to succeed.

Our five year strategy sets out how we will support Irish business to start, compete, scale and connect to deliver jobs across Ireland and impact globally.

Role Purpose

The role of the Administrator, Grant Applications will be to process online and or offline applications from Enterprise Ireland clients in a timely manner. The person appointed to this role will be responsible for reviewing and verifying that the approved proposal is consistent and compliant with the application, the offer and relevant Enterprise Ireland policies and grant applications procedures.

Once verified, the Grant Applications Administrator will create and issue Letters of Offer which form the legal basis of contracts between clients and Enterprise Ireland.

Key Responsibilities

• Administer the full Enterprise Ireland grant applications process from receipt of application to drafting and acceptance of Letters of Offer.

• Administer relevant Enterprise Ireland online and offline applications systems in an efficient manner.

• Represent clients’ grant applications via participation at relevant pre approval Committee meetings in relation to proposals.

• Issue Letters of Offer and other relevant legal documentation to successful applicants in an accurate and timely manner.

• Work closely with sectoral and other colleagues in the organisation to advise and support them in progressing applications for grant support, addressing a wide range of grant related issues.

• Ensure that existing processes and systems are continuously reviewed to improve efficiencies.

• Respond effectively to all set targets and priorities.

• Undertake other projects and assignments across the Grant Management Team from time to time.

Functional Competencies (Skills, Experience and Qualifications)

• Demonstrable experience in a regulatory environment of administering and processing information, data or figures methodically and accurately is essential.

• Demonstrated capacity to comprehend complex information and data for onward dissemination and ability to communicate it clearly and effectively, orally and in writing, is essential.

• Experience of managing and prioritising multiple tasks to meet challenging deadlines, coupled with strong attention to detail is essential.

• Experience of working within a team to achieve shared goals, objectives and targets.

• Sound judgement and professionalism in decision making.

• Ability to develop strong and mutually beneficial working relationships with stakeholders.

• Experience of delivering an expert and efficient service to stakeholders.

• A sound knowledge and understanding of Enterprise Ireland’s financial and other relevant supports.

• Experience of working with Microsoft Office packages such as Outlook, Word and Excel coupled with an ability to learn new technologies and use Enterprise Ireland specific software applications and systems.

Enterprise Ireland Behavioural Competencies

Results Focused

The ability to be outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.

Innovation and Risk Taking

Actively encourages new ideas, experimentation and measured risk taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

Problem Solving and Decision Making

The ability to be decisive and take difficult decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

Client Focused

The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.

Communicating with Impact to Influence Others

Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.

Teamworking

Co operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

Embracing and Leading Change

Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.

Acting and Leading with Integrity

Communicates the Enterprise Ireland purpose, values and approach, acting genuinely and with integrity in a manner that builds trust and engages and motivates others.

Networking

Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

Developing Yourself and Others

Creates an environment that enables you and others to excel in terms of job performance.

Salary Scale

€31,545 – €58,019 per annum contributory superannuation rising to €59,911 by long service increments.

€30,253 – €55,266 per annum non contributory superannuation rising to €57,048 by long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.

Subject to satisfactory performance, increments may be payable in line with current Government policy.

Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant.