Administrator

We would like to invite applications for the following 20 hour, specified purpose contract (covering mat leave) position:

Ranked 2nd in The Irish Independent “Ireland's Best Employer 2025” list

IWA is committed to promoting, maintaining, and adding to our diverse and inclusive work

Liaison

Management, general staff and volunteers and IWA. Branch personnel. Links will also be made with relevant voluntary and statutory agencies, families and friends of visitors.

Main Duties and Responsibilities

Recording of income and expenditure for petty cash, invoices, etc.

Making Cash Lodgements to Bank

Record and post all mail daily

Maintain databases

Ensuring files are up to date

Responsible for all building security

Responsible for stationery and stock control.

Ensure Health and Safety standards and practices are always fully adhered to on premises

Supporting the delivery of disability awareness training in local schools.

Implementing and updating the CRM system.

Sourcing relevant and appropriate information for service users either for their interest or to support them in self advocacy endeavors. Examples of these information types include the IWA’s Access Guidelines, the Operation Sign-Up

campaign, details on the mobility grant allowance and matters relating to parking cards.

Provide administrative support to the Service Coordinator, Area Manager and the ROC Services.

To carry out any other responsibilities / duties assigned to you from time to time which may include participating in Centre activities.

Ensuring Fire Record is Maintained daily.

Ensuring Covid Wellness Forms are completed.

PERSON SPECIFICATION

Training, Experience and Qualifications

ECDL or 1-2 years’ experience working in a busy office environment is required

Proficiency in Microsoft Office suite is required

Previous experience of creating and maintaining databases (eg. CRM, SAP, etc.) is a must

Experience of payroll and spread sheets a distinctive advantage

Knowledge and Skills

Excellent telephone manner and interpersonal skills

Ability to work as part of a team, and on own initiative as appropriate.

Flexible approach to work.

High level of confidentiality.

Behaviours

The ability to work under own initiative and as part of a team

Person centered approach

An ability to build strong relationships at all levels

Strong customer service focus

Be of good character

Flexible approach to work

High level of confidentiality

Competencies

Critical analysis & decision making

Communicating

Adaptability, drive & resilience

Accountability

Remuneration & Benefits

Salary range between €16.046.70 and €17,862.57 (DOE)

Excellent working conditions

Training & development opportunities

25 days annual leave pro rata

Pension scheme available

Employee Assistance Service

Bike to Work Scheme

CLICK THE APPLY BUTTON TO GO TO THEIR CAREERS PAGE WHERE YOU CAN CHECK THIS JOB AND ALL OTHER OPPORTUNITIES AVAILABLE.