Administrator

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an Administrator to join our team as part of our Company Secretarial Team in Dublin.

As part of the global expansion of the Maples Group’s financial services offering, our Dublin office opened its doors in 2006. Located in the city centre, a commitment to service excellence and investment in our people quickly established Dublin as a regional hub where our 200+ teammates deliver best-in-class solutions to clients worldwide, alongside our colleagues in legal services.

Key Duties:

The Administrator is a varied and wide-ranging role. This includes, but is not limited to:

will be expected to act as a main point of contact for client companies, their boards of directors and liaise with lawyers;

will coordinate, schedule and attend Board, Committee and Shareholder meetings, draft agendas, minutes and resolutions;

will coordinate all statutory and regulatory filings, maintain statutory books and records, coordinate document execution, and act as a channel of communication for clients and directors on all matters of company law and corporate governance.

will coordinate third party legal and notary services, including communication with the Department for Foreign Affairs.

will support the team with ad-hoc queries and assist with database management (e.g. Diligent Entities, CRO, Central Bank Portal, Touchstone).

Requirements

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

The successful candidate will be a university graduate with an excellent academic background

Successful candidates will have similar experience of working in a professional services firm (a legal, accounting, audit or compliance background would be beneficial)

They will have a sound working knowledge of Microsoft Windows applications as well as the ability to use initiative and work well under pressure to meet deadlines

This post requires attention to detail, professionalism and excellent organisational and communication skills

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

Comprehensive health coverage (medical, dental and optical)

Competitive vacation packages

Educational assistance and professional development programmes

Pension plan

Life insurance

Travel insurance

Global mental wellness programme

Sports clubs and social events