Administrator

About the post: The objective of the post is to provide secretarial, administrative and operational support to the Psychiatry Department and to contribute to its ongoing development.

Job Responsibilities

• Administering and assisting in the co-ordination of the Core Undergraduate Lecture Programme of RCSI
• Staff & Clinical Lecturers and Tutors in all locations.
• Administering and co-ordinator for clinical scheduling on Moodle of Clinical Attachment for all students.
• Co-ordinating student large group tutorials and seminar programme incorporating room bookings.
• Co-ordinating and processing marks for continuous assessment components of the psychiatry rotation
• submitted by Senior Lecturers, Consultants, Lecturers and Tutors and downloading grades from Moodle for online case reports.
• Organizing placements of students for repeat Psychiatry clinical attachments during summer months, when deemed necessary by the Student Progress Committee.
• Assisting in the advertising and support to lecturers for selection of a team to represent RCSI in the annual Spike Milligan Public Speaking Competition.
• Facilitating annual recruitment of Clinical Lecturer and Tutor Posts and ensuring all materials (including course books) and agenda items organised for the Annual Curriculum and Mid Term Curriculum Meetings.
• Compiling and reporting to Departmental Head at intervals regarding annual Departmental Budget and any current Research Grants.
• Preparing & submitting completed payment forms to the Finance Dept., for further processing. This is to facilitate the payment of external Lecturers / Teaching Hospitals based on student numbers taken.
• Monitoring changes in student teaching materials online and in book form and facilitating print runs in a timely fashion.
• Liaising with Departmental staff, Consultants, Tutors, Lecturers, and Research staff regarding their possible
• contribution to the RCSI Annual Report. Drafting of report, adhering to specific format as required.
• Co-ordinating in conjunction with the SARA and Examiners, the administration End of Attachment exams,
• Final Professional Psychiatry Examinations and repeat examinations where necessary.
• Identifying scripts following requests from undergraduate students for rechecks after examinations.
• Co-ordinating and updating of Departmental website
• Contributing to the development of a Quality Assurance culture at RCSI and the Dept. of Psychiatry. Establishing and maintaining the Dept. Head’s Library of published papers
• Assisting in the preparation and submission of research grant applications.
• Ensuring that by the end of the academic term there is no overrun in the Departmental Budget.
• Undertaking other relevant duties as assigned by the Professor or nominee.
• Complying with statutory legislation and Department rules and requirements in furtherance of your own and general staff welfare and safety.
• Undergoing programmes of training and development as may be required from time to time.
• Representing the best interests of the Department/RCSI at all times.

Knowledge & Experience – (Essential):

• Strong organisational and administrative skills with the ability to focus on and produce results and prioritise
• objectives
• Ability to make decisions and meet deadlines
• Ability to work in a team environment as well as on one’s own initiative
• Excellent interpersonal skills
• An effective communication style appropriate to audience and situation
• Proficiency in computer skills including MS Office Suite and word processing skills
• Flexibility to work irregular hours on occasion
• Appropriate discretion in relation to handling confidential matters and / or information
• Experience and a proven track record in a similar role would be an advantage

Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee:

• Minimum of 20 days annual leave, plus an additional 6.5 Privilege days
• Flexible/hybrid working options for colleagues across many roles
• Additional leave options incl. paid maternity leave, paternity/parental leave, study leave
• 7% Employer pension contribution
• Onsite gym €10 per/mth incl. classes and PT sessions
• Childcare support 20% discount at Giraffe
• Free eye test and annual flu vaccination
• TaxSaver commuter tickets and Bike to Work schemes
• A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ’
• Competitively priced café and restaurant
• Equality, Diversity & Inclusion forums, and network groups
• Employee assistance programme with Spectrum Life
• Learning and Development training programmes incl. LinkedIn Learning for career progression
• Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands
• Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ
• Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events