After Work Co-ordinator
Qualifications and Particulars of Employment
1. Tenure of Employment Permanent part-time and pensionable roles. A panel may also be formed from this competition.
2. Probationary Period A probationary period of 9 months will apply to this post.
3. Qualifications and Experience Each candidate for the appointment must:
Have an appropriate 3rd level qualification at Level 8 or above on the Quality & Qualifications Ireland (QQI) framework in Health, RNID Nursing, Management, or Education.
Have 3 years’ experience (5 years desirable) working at senior grade with relevant management experience with adults with Intellectual Disability, Autism, or Challenging Behaviour.
Have experience of setting up and maintaining effective administrative systems that support the efficient and effective operation of services.
Be available to work afternoons/evenings and every second Saturday to supervise the After Work Programme.
Essential: Possession of a full clean driving licence which qualifies you to drive on Irish roads.
4. Remuneration €53,219 - €60,942 per annum, pro-rata for part-time roles – Workshop Manager Grade (1/8/25). Successful candidates are required to submit all documentary evidence outlining any relevant experience within 3 months of starting date. Failure to do so will mean any incremental credit due will only be paid from the date of submission of documents.
5. Hours of Work 63 hours per pay period, working evenings and every second Saturday as per roster. As this post is an After Work Programme Coordinator, there will be a requirement to work during day service shutdown periods.
6. Pension Scheme The Brothers of Charity Contributory Superannuation Scheme, linked with the Nominated Health Agencies Superannuation Scheme or Single Public Service Pension Scheme (whichever is applicable), will apply to this appointment, with entry from the date of taking up employment.
7. Health Candidates must be free from any defect or disease which would render them unsuitable to hold the appointment and must be in a state of health indicating a reasonable prospect of regular and efficient service. Successful candidates will undergo a medical examination by a medical practitioner nominated by the employing authority.
8. Duties General duties are as described in the attached Job Description.
9. Note re Canvassing Any attempt by candidates, or by any person acting on their behalf, to canvass or influence any staff member of Brothers of Charity Southern Services, or anyone nominated to interview or examine applicants, will automatically disqualify the candidate.
10. Garda E-Vetting Clearance / Police Clearance Garda E-Vetting clearance is required. Police clearance is required for candidates who have lived abroad for over six months.
11. Annual Leave 28 days per annum, pro-rata for part-time role.
12. Notice At least 1 month’s notice, in writing, is required during the probationary period; two months’ notice thereafter.
Salary Scale€53,219 - €60,942 per annum, pro-rata for part-time roles – Workshop Manager Grade (1/8/25)
General Statement of Duties & ResponsibilitiesThe person appointed shall:
Ensure every person availing of the After Work Programme has the level of support appropriate to their individual needs, including nursing and medical needs.
Manage the identification, development, implementation, evaluation, and review of After Work Programmes for men and women in the service.
Actively support and encourage social inclusion and integration within each person's local community.
Ensure appropriate handover of relevant information or incidents to family, staff, or day service managers.
Support day service managers with roster continuity and day-to-day coordination of staff.
Manage attendance and roster deficits with the day service manager.
Support persons with intimate care needs.
Attend After Work sites and guide staff teams.
Respond to emergencies/incidents by supporting staff and persons supported.
Ensure accurate records are kept and reports made available as required.
Participate in case reviews, Personal Outcomes, and other planning and review processes.
Attend meetings and participate in the review of integrated day services on assigned caseloads.
Develop service goals in line with New Directions and implement the EASITOOL.
Develop an After Work Programme for identified persons being supported.
Ensure proper service delivery procedures, protocols, and reviews are in place and implemented. Work closely with multi-disciplinary personnel.
Be flexible in approach to service provision and work as part of a team.
Cooperate and develop effective working relationships with:
Staff in supported living, residential, and day services
Families, visitors, volunteers, and other personnel
Other agencies and organisations within the local community
Key stakeholders such as HSE, HIQA, and other relevant bodies
Organise safe administration of medication in accordance with relevant policies.
Carry out risk assessments in consultation with staff to ensure hazards associated with lone working are identified and controlled.
Develop local guidelines/protocols integrated into daily safe work practices and review regularly.
Ensure Service Policy for Safeguarding Vulnerable Adults is in place and compliant.
Review and audit paperwork within After Work Programme locations to ensure compliance with organisational policy.
Develop and implement risk assessments and risk management strategies for services.
Ensure all volunteer staff receive appropriate policy implementation training.
Support people to access GP, Chiropody, Psychiatric, and other clinics.
Collate and manage the budget, with authority for agreed staff complement and financial resource allocation.
Collate hours of After Work received by individuals for HSE reporting.
Supervise and assess students, volunteers, and work experience personnel.
Report accidents, irregularities, or matters of concern to the Line Manager.
Manage stock and equipment within the services.
Ensure service areas and vehicles are kept clean and tidy to maintain health, safety, and hygiene standards.
Keep abreast of developments in service provision for persons with intellectual disabilities and attend relevant lectures, courses, and meetings.
Work in accordance with HSE policy on day service provision (New Directions).
Work closely with Multi-Disciplinary personnel when relevant.
Be sensitive to the individual needs of men and women in the service and respond appropriately.
Actively participate with Safety Representatives in developing and implementing Health & Safety Policies and Procedures, ensuring statutory compliance.
Be aware of and implement fire drill procedures, including detection, evacuation, and fire fighting.
Conduct required audits.
Provide out-of-hours support during holiday periods as agreed with Line Manager.
Drive service vehicles as required.
Carry out other duties appropriate to the appointment as assigned.
(a) Collate and manage individual budgets within the service area. (b) Manage within agreed staff complement and financial non-pay resource allocation. (c) Approve fortnightly payroll inputs and ensure correct entry into Brothers of Charity Systems. (d) Approve monthly creditors and purchase authorisations in line with budget and ensure correct entry. (e) Ensure timely submission of financial reports and correct entry. (f) Maintain records for staff Annual Leave, TIL, and Sick Leave in accordance with organisational policies. (g) Ensure management information is distributed and responses developed as required. (h) Dealings with external funding bodies on staffing and finance issues are conducted centrally unless agreed otherwise.
Human Resource Management(a) Identify future staff needs and provide advance notice for replacement requirements. (b) Participate in recruitment and selection of staff. (c) Formally supervise or arrange supervision of staff within the Service Area. (d) Conduct or arrange staff appraisals and performance reviews. (e) Implement formal communication systems to ensure effective team relationships. (f) Coordinate, supervise, and monitor the roster system within the Service Area. (g) Ensure all human resource issues are dealt with in accordance with policy/procedure.
Training & Education(a) Ensure all new staff complete induction, mandatory training, and other future training as required. (b) Maintain an updated staff training log, identifying training needs in accordance with organisational procedures. (c) Stay informed of developments in intellectual disability services through lectures, courses, and staff meetings. (d) Supervise training and education programmes for student placements, volunteers, and work experience personnel.
Health & Safety(a) Participate with the Safety Representative in developing and implementing Health & Safety Policies and Procedures, ensuring statutory compliance under the 2005 Safety, Health & Welfare at Work Act. (b) Implement fire drill procedures, including detection, evacuation, and fire fighting. (c) Ensure all fire compliance is up to date. (d) Develop and maintain a risk register, ensuring risk assessments are developed, communicated, and implemented.
File Maintenance & Record Keeping(a) Ensure accurate records are kept and reports made available as required. (b) Implement and maintain adequate filing systems within the Service Area in line with Files & Confidentiality Policies.
General Services & Facilities(a) Manage transport and ancillary services efficiently and in line with best practice and organisational policies. (b) Maintain facilities and services to a high standard, with a systematic approach to monitoring and remedial actions.
Flexibility: Duties may change with the ongoing needs and developments of the service. Employees are expected to demonstrate flexibility and the ability to develop new approaches to work.
ConfidentialityThe appointee may have access to confidential information concerning the medical or personal affairs of people supported and/or staff. Records and information are strictly confidential and must not be divulged or discussed except in the performance of normal duties. Records must not be left unsecured and must be kept in safe custody when no longer required.
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