Ancillary Services Team Leader

Position Description

Ancillary Services is a key Team within the Requestion to Pay process. 

The Ancillary Services Team lead will be responsible for a team managing and processing several key payment types and channels including the payment and processing of tax returns, the administration of the Corporate Procurement Card program and the one-time vendor (OTV) payment channel. The team also looks after customs and freight queries and invoice processing and ensuring that up-to-date policies and procedures for the above activities are maintained. The role will also require you to work with internal and external stakeholders on query resolution, leading projects achieving efficiencies and adapting to the changing needs of the business.

Key Responsibilities

• Manage the Ancillary Services team to ensure best practice service is provided to our ESB customers.
• Ensure timely and accurate Tax Returns and payments are completed for Revenue and HMRC.
• Ensure completion of EU Intrastat reports.
• Management and administration of the Corporate Procurement Card program including the management of relationship with the Bank providing this service.
• Manage the One Time Vendor (OTV) payment channel and approval of payments as required.
• Manage the relationship with ESB Customs & Freight service providers including addressing queries and issues on behalf of ESB Business units.
• Leading and managing change initiatives for the team.
• Managing relationships and query resolution for internal and external customers.
• Preparation and management of monthly KPI’s
• Maintaining up to date policies and procedures.
• Preparation and communication of business plan.
• Managing team recruitment, development, training and retention

Experience and Qualifications

Essential

• Experience of SAP

• ESB’s procurement and invoice processing procedures, VAT and Withholding Taxes and Customs & Freight processes
• Exceptional Interpersonal Skills
• Strong numerical and analytical capability
• Working knowledge of the application of Vat 
• Ability to handle high volume of work efficiently and effectively.
• Ability to work to tight deadlines whilst maintaining accuracy. 
• Proficient knowledge of MS Office
• Good communication and presentation skills

Qualifications

Professional qualification would be an advantage. 

Location

This position will be based in Waterford in line with ESB's Smarter Working Policy.

ESB is committed to smart working – combining digital tools with a culture of trust and empowerment to enable flexible ways of working. The successful candidate may work flexibly within their jurisdiction with attendance at the workplace for in-person collaboration on at least one anchor day per week. All smart working arrangements are subject to manager approval and ongoing review, based on the operational requirements of the role, the team, and the individual.

Reporting To

Requisition Group Treasury Operations & RTP Manager. 

Why Work with Us?

• Opportunity to lead Ireland’s transition to net zero carbon future
• Progressive, hybrid working model
• Career development through mentoring and training 
• Corporate Social Responsibility Opportunities
• Sports and Social Clubs
• Networking opportunities
• Credit Union
• Generous Pension
• Access to staff well-being programmes
• Generous parental leave entitlements
• Strong values-based and inclusive culture
• Strong commitment to diversity, equity and inclusion
• Great team environment working to our Core Values: Courageous, Caring, Driven and Trusted

Salary

€46,000- €54,000 per annum depending on experience.