Archivist (Engineer Grade III)

The Archivist based in Roscommon will carry out a range of professional duties related to records management and the delivery of archival services within TÉ. The role includes site-specific responsibilities for records held at the Tailte Éireann Roscommon office, as well as contributing to the development of all aspects of the organisation’s archives and records management services. The work will be carried out under the direction of the Records Manager and in collaboration with the existing team of professional archivists and records managers.

Role Responsibilities

The role of Archivist includes, but is not limited to, the following duties:

• Managing the storage, retrieval and movement of records held at TÉ Roscommon office;

• Arranging, listing, packing, and re-housing of records and archives;

• Creating a range of archival finding aids in accordance with accepted national and international standards, National Archives guidelines and procedures, and in-house TÉ requirements;

• Appraising records with a view to making recommendations concerning preservation or disposal;

• Occasionally working off-site, including conducting record surveys and audits;

• Assisting with tasks related to the copying and reproduction of archives and records held by TÉ;

• Attending meetings, writing reports concerning functions and activities, and contributing to the preparation of policies, business plans, business cases and tender requests;

• Assisting Senior Archivists in the implementation of TÉ records management policies and procedures;

• Supporting Senior Archivists in the delivery of workshops and training sessions on records management procedures for staff.

Note: This job description is subject to re-definition as part of ongoing reforms within the Public Service and change management initiatives within TÉ.

Person Specification

On the closing date of Friday, September 5th 2025 at 5pm candidates must satisfy all the following requirements:

Essential Criteria:

• Hold a relevant academic qualification at minimum Level 8 on the National Framework of Qualifications in Archival Studies and/or records and information management by the Archives and Records Association UK and Ireland, or an equivalent professional body in a jurisdiction outside Ireland and UK; and

• Demonstrable knowledge of best professional practice and appropriate standards with regard to the management of records and archives; and

• The capacity to demonstrate to a high level the key competencies that have been devised for posts at this level under the following headings, see Appendix A for more details:

Leadership Potential;

Analysis & Decision Making;

Delivery of Results;

Interpersonal & Communication Skills;

Specialist Knowledge, Expertise and Self Development;

Drive & Commitment to Public Service Values.

Desirable Criteria:

• Pre- or post-qualification experience in cataloguing records;

• Demonstrable evidence of continued professional development;

• Proficiency in using Excel spreadsheets and archival and/or records management software and systems;

• Knowledge or experience in working with one or more of the following: mapping records, legal records or property records;

• Experience of at least one of the following areas; delivery of records management services, providing reading room services or digitising archives.

Principal Conditions of Service (Please also refer to the Important Additional Information Document provided)

General

The appointment is on a probationary basis to a permanent post in the Civil Service and is subject to the Civil Service Regulations Acts 1956 to 2005, the Public Service Management (Recruitment and Appointments) Act 2004 and any other Act for the time being in force relating to the Civil Service.

Salary

The PPC (Personal Pension Contribution) salary for this position with effect from 1st August 2025 is as follows:

€39,474 – €41,996 – €42,670 – €46,036 – €49,413 – €52,824 – €56,392 – €58,645 – €60,908 – €63,191 – €65,460 – €67,736 – €70,011 – €72,279 – €74,567 – €77,094 LSI1 – €79,618 LSI2

Personal Pension Contribution (PPC)

The PPC pay rate applies when the individual is required to pay a Personal Pension Contribution (otherwise known as a main scheme contribution) in accordance with the rules of their main/personal superannuation scheme. This is different to a contribution in respect of membership of a Spouses’ and Children’s scheme, or the Additional Superannuation Contributions (ASC).

A different rate will apply where the appointee is not required to make a Personal Pension Contribution. Long service increments may be payable after 3 (LSI1) and 6 (LSI2) years’ satisfactory service at the maximum of the scale.

Important Note

Entry will be at the minimum of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant. Subject to satisfactory performance, increments may be payable in line with current Government Policy.

Payment will be made weekly / fortnightly in arrears by Electronic Fund Transfer (EFT) into a bank account of your choice. Payment cannot be made until a bank account number and bank sort code has been supplied on appointment and statutory deductions from salary will be made as appropriate.

You will agree that any overpayment of salary, allowances, or expenses will be repaid by you in accordance with Circular 07/2018: Recovery of Salary, Allowances, and Expenses Overpayments made to Staff Members / Former Staff Members / Pensioners.

Tenure and Probation

The appointment is to a permanent position on a probationary contract in the Civil Service. The probationary contract will be for a period of one year from the date specified on the contract. During the period of your probationary contract, your performance will be subject to review by your manager(s) to determine whether you:

(i) Have performed in a satisfactory manner;

(ii) Have been satisfactory in general conduct;

(iii) Are suitable from the point of view of health with particular regard to sick leave.

Prior to the completion of the probationary contract a decision will be made as to whether or not you will be retained pursuant to Section 5A (2) Civil Service Regulation Acts 1956–2005. This decision will be based on your performance assessed against the criteria set out in (i) to (iii) above. The detail of the probationary process will be explained to you by HR, and you will be given a copy of the Department of Public Expenditure and Reform’s guidelines on probation.

All appointees will serve a one-year probationary period. If an appointee who fails to satisfy the conditions of probation has been a serving civil servant immediately prior to their appointment from this competition, the issue of reversion will normally arise. In the event of reversion, an officer will return to a vacancy at their former grade in their former Department.

In the following circumstances your contract may be extended and your probation period suspended:

• The probationary period stands suspended when an employee is absent due to Maternity or Adoptive Leave;

• In relation to an employee absent on Parental Leave or Carer’s Leave, the employer may require probation to be suspended if the absence is not considered to be consistent with the continuation of the probation; and

• Any other statutory provision providing that probation shall -

(i) stand suspended during an employee’s absence from work, and

(ii) be completed by the employee on the employee’s return from work after such absence.

Where probation is suspended the employer should notify the employee of the circumstances relating to the suspension.

Unfair Dismissals Acts 1977–2015

The Unfair Dismissals Acts 1977–2015 will not apply to the termination of this employment by reason only of the expiry of this probationary contract without it being renewed.

The Organisation of Working Time Act

The terms of the Organisation of Working Time Act 1997 will apply, where appropriate, to this employment.

Headquarters

Headquarters will be such as may be designated from time to time by the CEO. When required to travel on official duty the appointee will be paid appropriate travelling expenses and subsistence allowances, subject to normal civil service regulations.

Duties

The employee will be required to perform any duties appropriate to the position which may be assigned from time to time. The officer may not engage in private practice or be connected with any outside business which would interfere with the performance of official duties or conflict with his/her role.

Hours of Attendance

Hours of attendance will be fixed from time to time but will amount to not less than 41 hours 15 minutes gross per week or 35 hours net per week. No additional payment will be made for extra attendance (over and above 41 hours 15 minutes gross or 35 hours net per week) as the rate of remuneration payable covers any exceptional extra attendance liability that may arise from time to time.

TÉ offers flexible working, with a commitment to work-life balance and a family-friendly workplace.

Annual Leave

The annual leave allowance for this position is 25 days, rising to 29 days after 5 years’ service, and to 30 days after 10 years’ service. This allowance is subject to the usual conditions regarding the granting of annual leave in the civil service, is based on a five-day week and is exclusive of the usual public holidays.