Assistant Maintenance Manager (Mechanical)

Remuneration

The Salary scale for the post is (as at 01/02/2026):

€57,898; €59,278; €60,963; €64,126; €66,017; €68,372; €70,734 LSIs

New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment, in respect of previous experience in the Civil Service, Local Authorities, Health Service and other Public Service Bodies and Statutory Agencies.

Purpose of the Post

To assist the assigned Mechanical Services Officer, University Hospital Limerick in the execution of mechanical related proactive, reactive and planned preventative maintenance activities of the HSE Mid West Acute Services Departments.

Principal Duties and Responsibilities

Professional / Technical

• Work with the Group Buildings & Maintenance Manager and Maintenance Manager Mechanical and other service officers to prioritise, allocate and review the delivery of maintenance activities across the group, and to agreed response times.

• Work with the Assistant Maintenance Manager (Electrical) to resolve issues on a proactive, reactive and planned preventative basis.

• Assist the Maintenance Manager Mechanical, Group Buildings & Maintenance Manager and Craft staff in sustaining a theoretical and practical working knowledge of mechanical systems across the group, including but not limited to:

• Mechanical Ventilation & Air Handling Systems

• Low Pressure Hot Water Systems

• Domestic Hot & Cold Water Systems

• Medical Gases & Vacuum Systems

• Mechanical resilience and backup systems

• Specialist Hospital Systems

• Support theoretical and practical working knowledge by providing relevant information, documentation, drawings and specifications which clearly describe and detail system functionality.

• Carry out practical troubleshooting work in assisting craft staff to diagnose and repair plant and equipment faults.

• Take a lead role on all Helpdesk / Technical IT systems supporting the Maintenance Department and be actively involved in administration of the on-site Computerised Maintenance Management System (CMMS) through the use of IT and communications equipment/devices provided to carry out assigned duties.

• Actively organise, implement and review maintenance service quality, status of outstanding reactive work, and planned preventative maintenance (PPM) work in the sites covered by the assignment through effective maintenance of logs, records, checks and tests, as required.

• Negotiate and oversee cost control on all revenue based mechanical contracts for plant and equipment and other relevant systems. Ensure compliance with same.

• Plan and undertake remedial actions as necessary to meet legislative compliance requirements and to ensure continued integrity of plant, equipment and systems.

• Prepare reports, estimates, specifications, drawings and tenders as required to ensure assigned duties are fully executed.

• Monitor staff performance including standards of workmanship, timekeeping, absenteeism, subsistence payments and overtime in accordance with HSE Policies and assist in introducing measures to reduce absenteeism.

• Supervise assigned staff, and seek approval for resources as may be necessary.

• Organise and develop as directed, induction and training programmes for new and existing staff.

• Maintain a safe working environment for all employees. Consult with appropriate personnel and direct Maintenance Department employees on operating procedures to be followed.

• Arrange for, and supervise any contract work carried out in your area of responsibility.

• Participate in regular Health & Safety Audits. Arrange appropriate instruction in Fire Safety precautions, lifting and handling techniques and any other necessary health and safety training measures, as required.

• Foster close co–operation and integration of services and develop good efficient working relationships with fellow team members and other hospital departments through effective leadership, consultation and communication.

• Participate in capital schemes, monitor expenditure, and participate in planning and design groups in relation to developments on the sites covered by the assignment. Liaise with main and sub-contractors where their projects impinge on the live hospital environment.

• Ensure pay and non-pay budget resources are developed efficiently and effectively within approved allocations, and ensure all contracts are procured according to HSE policy and procedures.

• Be accountable for the effective use of resources, alerting the Group Buildings & Maintenance Manager of any imminent or potential budgetary overspends.

• Investigate accidents, complaints and incidents as required and take appropriate corrective action.

• Ensure maintenance, upkeep and efficient operation of all mechanical systems and services owned, occupied or maintained in the sites under your remit.

• Initiate value for money programmes by being proactive in ensuring efficient and cost-effective use of resources.

Health & Safety

• Have a working knowledge of Health & Safety Legislation, including the Safety, Health & Welfare at Work Act (2005), Safety, Health & Welfare at Work (General Application) Regulations (2007) (SI 299), Construction Regulations 2013 (SI 291) and good practice relevant to the role of Assistant Mechanical Services Manager as it applies to the Health Service Executive and contractors’ staff.

• Ensure that all staff under his/her control are aware of the Health Service Executive’s policies in relation to Safety, Health and Welfare at work legislation and that the relevant policies are adhered to.

• Undertake further training in relation to Health & Safety Construction Regulations as required.

• Have and maintain a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc., and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role.

• Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Eligibility Criteria

Qualifications and/or Experience

Candidates must at the latest date for receipt of completed application forms for the post, possess:

1. Professional Qualifications, Experience etc.

(a)

i. Possess a Quality and Qualifications Ireland (QQI) Level 6 (or higher) Advanced Certificate Craft – Mechanical (or equivalent qualification).

Or

ii. Possess the National Craft Certificate issued by FETAC.

Or

iii. Possess the Senior Trade Certificate issued by the Department of Education.

Or

iv. Possess a Level 3 Technical/Trade qualification or equivalent issued by City & Guilds, London.

And

(b) Hold a minimum of 5 years post qualification experience in a healthcare setting.

And

(c) Hold a minimum of 4 years’ experience in a supervisory capacity as relevant to the role.

And

(d) Possess the requisite knowledge and ability (including a high standard of suitability, management and professional ability) for the proper discharge of the duties of the post.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Post Specific Requirements

• Demonstrate depth and breadth of supervisory experience, as relevant to the role.

• Demonstrate depth and breadth of experience in the planning, managing and organising of preventative maintenance programmes, as relevant to the role.

• Demonstrate depth and breadth of experience of mechanical systems as applied to the acute hospital environment, as relevant to the role.

• Have successfully undertaken or be willing to undertake the Solas Safe Pass Health & Safety Awareness Training Programme, or equivalent approved training programme in line with service need. (Please note if you have not undertaken this training, you will be required to successfully complete this training on taking up the post).

• As this post may involve the driving of HSE owned vehicles, the successful candidate is required to hold a full clean valid Driver’s Licence (Category B)*.

Other Requirements Specific to the Post

• The Assistant Maintenance Manager (Mechanical) should live within a reasonable travel time of the Maintenance Department, such that emergencies can be responded to within a reasonable period of time.

• Access to appropriate transport as the post holder will be required to travel to other UL Hospitals sites as required to fulfil the duties of the post.

• A HSE mobile phone or bleep will be required to be carried during working hours.

• The post requires a high level of flexibility to ensure the delivery of an effective and efficient service, therefore the post holder will be required to demonstrate flexibility as and when required.

• Partake as required in Out of Hours governance of Maintenance tasks.

Skills, Competencies and/or Knowledge

The successful candidate must demonstrate the following:

Technical / Professional Knowledge & Experience

• Demonstrate significant knowledge of technical problem solving, and maintenance management.

• Demonstrate knowledge and understanding of mechanical systems as applied to the acute hospital environment.

• Demonstrate theoretical and practical knowledge of current mechanical regulations and in particular those specifically relating to the hospital environment.

• Demonstrate technical knowledge of various trades comprising the Maintenance Department.

• Demonstrate knowledge and awareness of Health & Safety Regulations.

• Demonstrate knowledge of Building Management Systems.

• Demonstrate knowledge of Health & Safety regulations and risk management.

• Demonstrate knowledge and experience of budget/cost management and contract management; including the ability to adhere to deadlines within budgetary levels.

• Demonstrate evidence of experience and ability to perform hands-on maintenance repair work on equipment with tools, if required.

• Demonstrate proficiency in computer applications, including Microsoft Word, Excel and Outlook.

• Demonstrate ability to read and interpret architects’/engineers’ drawings, specifications and technical directions.

• Demonstrate ability to develop and write technical engineering reports.

Building and Maintaining Relationships including Leadership and Team Skills

• Demonstrate effective leadership and team management skills, including the ability to work within a multidisciplinary team and work collaboratively with others.

• Demonstrate ability to advise multidisciplinary and management teams on equipment related issues.

• Demonstrate the ability to work on own initiative, without close supervision.

• Demonstrate commitment to maintaining high work standards and delivering a quality service.

Planning & Managing Resources

• Demonstrate ability to use resources effectively, challenging processes to improve efficiencies where appropriate.

• Demonstrate ability to plan and manage work and resources effectively, including awareness of value for money in the performance of work and the ability to carry out duties to best practice.

• Demonstrate experience of the development of work schedules for personnel and contractors.

• Demonstrate a proactive forward-planning approach to service delivery in consultation with relevant stakeholders.

• Demonstrate experience of the development of planned maintenance programs and method statements.

• Demonstrate experience in working effectively under pressure.

• Demonstrate ability to manage deadlines and effectively handle multiple tasks.

Evaluating Information, Problem Solving & Decision Making

• Demonstrate ability to evaluate information, solve problems and make effective decisions in a timely manner.

• Demonstrate ability to work within a multidisciplinary team to resolve problems and implement solutions.

Commitment to Providing a Quality Service

• Demonstrate evidence of initiative and innovation, identifying areas for improvement, implementing and managing change.

• Demonstrate a commitment to providing a quality service; including an awareness and appreciation of the service user such as patients, the general public, medical and non-medical staff.

• Demonstrate ability to contribute to the development of the service.

• Demonstrate flexibility, adaptability and openness to change.

Communication & Interpersonal Skills

• Demonstrate effective communication and interpersonal skills, including the ability to negotiate and communicate with different stakeholder groups.

• Demonstrate effective communication skills including the ability to present information in a clear and concise manner, written and verbal.

• Demonstrates excellent communication skills, including sufficient command of the English language so as to effectively carry out the duties and responsibilities of the role.