Assistant Office Manager / Business Administration Manager

Assistant Office Manager / Business Administration Manager

Location:Offaly

Hours: Full-Time, Monday–Friday

Salary: Competitive, depending on experience

Reporting to: Management

The Role

We are looking for a highly organised, hands-on Assistant Office Manager / Business Administration

Manager to support the day-to-day running of a busy office.

This is a varied role with responsibility across administration, finance, HR, compliance, reporting,

systems and general business support. The successful candidate will be someone who can take ownership, work independently and keep things moving without needing to be constantly directed.

This is a fast-paced, hands-on role where priorities can change quickly and no two days will

necessarily be the same.

Key Responsibilities

·Support management with the efficient day-to-day running of the office.

·Manage general administration, correspondence, documentation and records.

·Use Xero for finance and accounts administration, including invoices, expenses, payments and reporting.

·Assist with accounts, VAT, debtors/creditors, financial administration and information required by accountants/revenue.

·Maintain compliance, certification, insurance, licence and renewal records and ensure deadlines

are met.

·Prepare information and documentation for audits, inspections and certification requirements.

·Support HR administration, including employee records, onboarding, training, holidays, absences and documentation.

·Prepare management reports, spreadsheets, trackers and other information as required.

·Coordinate suppliers, customers and external contacts where required.

·Track outstanding actions and ensure they are followed through to completion.

·Assist management with projects, process improvements and other business requirements.

·Take on additional responsibilities as required to support the effective running of the business.

The Person

We are looking for someone who is:

·Highly organised, efficient and extremely reliable.

·Naturally proactive and able to identify what needs to be done.

·Comfortable working in a busy, fast-paced environment.

·Able to manage multiple priorities and deadlines.

·Hands-on and willing to get involved in whatever is required.

·Accurate and detail-focused.

·Commercially aware andcomfortable dealing with figures.

·Confident dealing with confidential information.

·A strong communicator who can deal professionally with customers, suppliers, employees and management.

·Comfortable working independently and taking responsibility.

·Someone who looks for ways to improve processes and make the business more efficient.

Experience

Essential:

·Previous experience in an Office Management, Senior Administration, Business Administration or similar role.

·Experience working in a busy office environment.

·Strong administration and organisational skills.

·Experience with Xero.

·Strong Excel/Microsoft Office skills.·

Competent using AI tools such as ChatGPT and Claude

·Experience dealing with finance/accounts administration.

Desirable:

·Experience with LOGR or a similar ERP/business management system.

·Experience with HR administration.

·Experience managing compliance, certifications and audits.

·Experience producing management reports.

What Success Looks Like

The successful person will become a key support to management, taking ownership of the

administration and business support function and ensuring that important tasks,

deadlines, compliance requirements and paperwork do not fall through the

cracks.

We are looking for someone who doesn’t wait to be told what to do — they see what needs

doing, prioritise it and get it done.

Please submit your CV outlining your relevant experience and why you feel you would be a good fit for the role.