Assistant Staff Officer

REPORTING TO: Chief Executive, Director of Organisation Support and Development, Director of Further Education and Training, Head of Section.

NATURE OF POSITION: Permanent/Temporary. Probationary periods will apply.

PLACE OF WORK: CMETB reserves the right to assign a staff member to any location as the needs of the service require.

HOURS OF WORK: Monday to Friday - 35 hours per week

SALARY SCALE: Salary will be paid in accordance with such rates as may be authorised by the Minister for Education from time to time for Grade IV positions.

ROLE AND RESPONSIBILITIES: The responsibilities for the post will include but are not limited to the following:

• The successful applicant will have responsibility, under general direction, for co-ordinating the efficient day-to-day work and supervision of a function within CMETB ensuring that targets and service levels are achieved, and that work undertaken, or information being given, is accurate and in compliance with Legislation, Circular Letters, best practice guidelines, and Internal Procedures.

• Overall responsibility for the preparation and timely submission of required reports.

• Responsible for maintaining an efficient and effective filing system to ensure any and all data, records, or information required by all interested parties, including Internal and External Audit, is readily available.

• Responsibility for the supervision of projects relating to the work of the Department and any other duties as directed by the Relevant Head of Section/Line Manager.

• Undertaking relevant training and development activities and responding positively to new and alternative systems and procedures.

• Communicating efficiently and building productive working relationships with relevant internal and external stakeholders.

• Representing the relevant Departments at meetings, as required.

• To research issues thoroughly, consult appropriately to gather all information needed on an issue.

• Other tasks and project work as required by the Chief Executive and Director of Organisation Support and Development/Director of FET to contribute to the achievement of objectives of the section.

This job specification is intended as a guide to the general range of duties. It is intended to be neither definitive nor restrictive and will be reviewed from time to time.

SHORTLISTING Shortlisting will take place on the basis of the information provided in the application form. During any shortlisting exercise that may be employed, CMETB examines the application forms and assesses them against criteria based on the requirements of the position. It is therefore in the candidates' own interests to provide a full, detailed, and accurate account of all qualifications and experience in their application form. Additional information is not accepted after the deadline.

COMPETENCIES The person appointed to the above post will be required to show evidence of the following competencies.

LEADERSHIP POTENTIAL

• Is flexible and willing to adapt, positively contributing to the implementation of change.

• Contributes to the development of policies in own area and the broader Department/Organisation.

• Seeks to understand the implications of taking a particular position on issues and how interdependencies need to be addressed in a logical and consistent way.

• Maximises the contribution of the team, encouraging ownership, providing support, and working effectively with others.

• Formulates a perspective on issues considered important and actively contributes across a range of settings.

ANALYSIS AND DECISION-MAKING

• Is skilled in policy analysis and development, challenging the established wisdom and adopting an open-minded approach.

• Quickly gets up to speed in a complex situation, rapidly absorbing all relevant information/data (written and oral).

• Uses numerical data skillfully to understand and evaluate business issues.

• Identifies key themes and patterns in and across different sources of information, drawing sound and balanced conclusions.

• Sees the logical implications of taking a particular position on an issue.

• Is resourceful and creative, generating original approaches when solving problems and making decisions.

DELIVERY OF RESULTS

• Assumes personal responsibility for and delivers on agreed objectives/goals.

• Manages and progresses multiple projects and work activities successfully.

• Accurately estimates time parameters for projects and manages own time efficiently, anticipating obstacles and making contingencies for overcoming these.

• Maintains a strong focus on meeting the needs of customers at all times.

• Ensures all outputs are delivered to a high standard and in an efficient manner.

• Uses resources effectively, at all times challenging processes to improve efficiencies.

INTERPERSONAL AND COMMUNICATION SKILLS

• Communicates in a fluent, logical, clear, and convincing manner verbally and in writing.

• Is able to listen effectively and develop a two-way dialogue quickly.

• Maintains a strong focus on meeting the needs of internal and external customers.

• Effectively influences others to take action.

• Works to establish mutual understanding to allow for collaborative working.

• Works effectively.

KNOWLEDGE, EXPERTISE AND SELF-DEVELOPMENT

• Clearly understands the role, objectives, and targets and how they fit into the work of the unit and Department/Organisation.

• Develops the expertise necessary to carry out the role to a high standard and shares this with others.

• Is proactive in keeping up to date on issues and key developments that may impact on own area, the Department, and/or wider public service.

• Consistently reviews own performance and sets self-challenging goals and targets.

• Has significant expertise in his/her field that is recognised and utilised by colleagues.

DRIVE AND COMMITMENT TO PUBLIC SERVICE VALUES

• Consistently strives to perform at a high level.

• Maintains consistent effort under pressure and is resilient to criticism or setbacks at work.

• Demonstrates high levels of initiative, takes ownership for projects, and demonstrates self-sufficiency.

• Is trustworthy and can be relied upon.

• Places the citizen at the heart of all processes and systems.

• Upholds the highest standards of honesty, ethics, and integrity.