Assistant Staff Officer

THE IDEAL CANDIDATE SHALL

In the context of key duties and responsibilities for the post of Assistant Staff Officer, the ideal candidate will demonstrate the following knowledge, skills and competencies:

• knowledge and understanding of the structure and functions of local government and current issues it faces;

• understanding of the role of Assistant Staff Officer within Dublin City Council and their role in delivery of business objectives;

• relevant administrative experience including delivery of business objectives, preparation of reports and correspondence and operating ICT systems;

• experience and competency in the implementation of high quality customer service and standards;

• an openness and responsiveness to change;

• ability to maintain positive, productive and beneficial working relationships;

• ability to plan, allocate and supervise the work of staff and other resources to achieve corporate objectives;

• understanding of the relevance of and have previously demonstrated a strong team ethic of co- operation and mutual support to ensure delivery of business objectives;

• self- motivation and proactiveness with the ability to work on own initiative;

• strong interpersonal and communication skills and be capable of representing the Council in a professional and credible manner with all stakeholders; and

• awareness of Health and Safety Legislation and Regulations, the implications for the organisation and the employee, and their application in the workplace.

QUALIFICATIONS

CHARACTER:

Each candidate shall be of good character.

HEALTH:

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

EDUCATION, TRAINING, EXPERIENCE, ETC.:

CANDIDATES ELIGIBLE UNDER OPEN COMPETITION - PANEL B

Each candidate must, on the latest date for receipt of completed applications:-

(a) (i) have obtained at least a Grade D (or a Pass), in Higher or Ordinary Level, in five subjects (or four subjects if Irish is included) from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following : Mathematics, Accounting, Business Organisation or Economics,

and

ii) have obtained at least Grade C (or Honours) in higher level (or Honours) papers in three

subjects in that examinations (or two subjects if Irish and/or one of the following in included: Mathematics, Accounting, Business Organisation or Economics)

or

(b) have obtained a comparable standard in an equivalent examination,

or

(c) hold a third level qualification of at least degree standard.

CANDIDATES ELIGIBLE UNDER CATEGORY – PANEL B ARE REQUIRED TO UPLOAD A COPY OF THE QUALIFICATION SELECTED ABOVE WITH YOUR ONLINE APPLICATION.

CANDIDATES ELIGIBLE UNDER CONFINED COMPETITION - PANELS A AND C

(a) be a serving employee in a local authority, or a regional assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post.

DUTIES

The duties of the post include, but are not limited to, the following: -

• To support the line manager to ensure the section or department work programme is implemented to deliver on the Council’s corporate and operational plans.

• To communicate and liaise effectively with customers, colleagues, supervisors and line managers in other sections in relation to operational matters relevant to their section or area of work.

• Responsibility for preparation of reports, correspondence and other documents as necessary.

• To provide assistance and support in the delivery of projects as required.

• To ensure high levels of customer service, responding to queries and requests for information in a professional, courteous and timely manner.

• To support the line manager to communicate, implement and manage all change management initiatives within the relevant area of responsibility.

• To supervise employees within their team or programmes of work within their area of responsibility, providing support to team members or colleagues as required.

• To organise and facilitate internal and external meetings and participate and engage in discussions as appropriate.

• To comply with Health and Safety legislative requirements, policies and procedures and safe systems of work.

• To deputise for the line manager or equivalent as required.

• To carry out duties in a manner that enhances public trust and confidence and ensures impartial decision making;

• To carry out such other duties as may be assigned from time to time.

The particular duties and responsibilities attached to the post may vary from time to time, without changing the general character of the duties or level of responsibilities entailed. The post holder may therefore be required to perform duties appropriate to the post, other than those detailed above, and to take instructions from and report to, an appropriate Officer or such designated Officer as may be assigned from time to time by the City Council.

The duties of the post are to give to the local authority and to

(a) The local authorities or bodies for which the Chief Executive is Chief Executive, and

(b) To any other local authority or body with which an agreement has been made by the local authority or by any of the authorities or bodies referred to in sub-paragraph (a) of this paragraph under the general direction and control of the Chief Executive or of such officers as the Chief Executive may from time to time determine, such appropriate computing, technical, management, administrative, executive, supervisory, advisory and ancillary services as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties and to exercise such powers, functions and duties as may be delegated to them by the Chief Executive from time to time including the duty of servicing all committees that may be established by any such local authority or body. The holder of the post will, if required, act for an officer of a higher level.

SALARY

The salary scale for the position of Assistant Staff Officer is;

€35,260; €37,366; €40,355; €42,318; €44,035; €45,696; €47,938; €49,560; €51,210; (Maximum); €52,768 (1st LSI) (after 3 years satisfactory service on the Maximum); €54,367 (2nd LSI) (after 3 years satisfactory service on the 1st LSI).

Entry point to this scale will be determined in accordance with Circulars issued by the Department of Housing, Local Government and Heritage. In accordance with Departmental Circular letter EL 02/2011, a person who is not a serving public service employee on or after 1st January 2011, will enter the scale for the position at the minimum point.

Rate of remuneration may be adjusted from time to time in line with Government Policy.

Under the Public Service Stability Agreement 2013, the working hours for newly appointed/promoted staff are 35 hours per week.

All applicants must refer to the Additional Candidate Information Booklet which can be found at https://careers.dublincity.ie for additional relevant information pertaining to the salary scale and the recruitment process.

PARTICULARS OF POSITION

(a) The post is permanent, whole time and pensionable.

(b) Dublin City Council reserves the right to, at any time, assign an employee to any Department now or in the future.

(c) A period of one year’s probation applies where a person is permanently appointed to Dublin City. Council.

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