Assistant Staff Officer – Human Resources (Grade IV)

Description

School/Unit: Human Resources Department, Corporate Services

Post Title & Subject Area: Assistant Staff Officer – Human Resources

Grade: Grade IV

Post Duration: Permanent

Reports to: Head of Human Resources

Salary: Grade IV salary scale - € 38,600 – 51,723

*Candidates should note that as per Department of Public Expenditure, NDP Delivery and Reform guidelines, entry will be at the minimum point of the scale and the rate of remuneration will not be subject to negotiation and may be adjusted from time to time in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant.

Location: This position is based at NCAD, 100 Thomas Street, Dublin 8

Annual Leave: Annual Leave will be 23 working days. This leave is exclusive of public holidays.

Hours of Attendance: Working hours will be 35 hours per week, Monday – Friday (net of rest breaks).

A panel may be formed from this process.

Position Summary:

The HR Assistant Staff Officer will join the Human Resources & Payroll team to provide a high quality, professional HR advisory and support service to staff. In addition, the HR Assistant Staff Officer will support the Head of HR & Staff Development in the areas of policy development, implementation of strategic initiatives and HR project delivery.

This appointment comes at a time of significant development in the college and the HR department. The HR Assistant Staff Officer will have an opportunity to provide input on the development of a number of policies and procedures as well as actively engaging in the implementation of NCAD’s Strategic Plan.

Principal Duties and Responsibilities:

• Provide an efficient, professional and courteous service with a strong focus on excellent customer service including managing and accurately responding to requests in a timely manner.
• Actively contribute to the overall responsibilities, service provision and efficiency development of the HR & Payroll department
• Support the internal and external recruitment processes including updating the HR database, employee set-up forms, and liaising with internal and external stakeholders.
• Assist in the design, implement and manage an onboarding/induction process for new employees, ensuring the required pre-employment processes are fulfilled and introduction to NCAD, its buildings, strategy, culture and key policies are shared.
• Monitor staff contracts and requests for contract renewals/variations.
• Support in the Co-ordination of leave/absence records including maternity and sick leave cases; liaise and engage with relevant external stakeholders including occupational health supplier and permanent health insurance provider.
• Assist in the design, implement and manage an employee exit process to include Manager, Employee and HR & Payroll Exit Checklists.
• Co-ordinate and manage data requests on behalf of the Department for internal and external audits.
• Prepare staff documentation using appropriate templates and process changes, amendments and updates using appropriate systems.
• Establish, develop and maintain effective working relationships with colleagues, stakeholders and managers within the college.
• Maintain effective manual and electronic files and HR databases in compliance with GDPR requirements.
• Undertake any other appropriate duties that may be assigned by the Appropriate officer from time to time.

Selection Criteria

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post. Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory

• Academic qualifications (NFQ Level 6 or higher) or relevant experience.
• Demonstrable experience of delivering high quality customer service in a complex organisation.
• Experience of high-volume administration related to HR and/or recruitment.
• Excellent communication and interpersonal skills.
• Demonstrable experience of working on your own initiative and identifying and implementing operational/process efficiencies.
• Excellent IT skills including MS Word, Excel, PowerPoint and Google G Suite

Desirable

• Practical knowledge and experience of the implementation of HR policies and procedures, employment legislation and HR best practice.
• Previous experience working with a HR database (e.g. CoreHR)
• Previous experience in a higher education or public sector organisation.