Assistant Staff Officer

About the Role

This is a great opportunity to join the Local Government Management Agency (LGMA) at a time of significant transformation and innovation, both within the Agency and across the wider local government sector.

Working as part of a team, the successful candidate will contribute to the effective delivery of services within a busy and dynamic work environment. The Assistant Staff Officer will provide administrative and organisational support, manage and maintain records and correspondence, assist with the co-ordination of meetings and events, support the implementation of work programmes, and contribute to the delivery of high-quality services in line with organisational objectives and team plans.

The ideal candidate will be a motivated and organised individual with a strong commitment to delivering quality administrative support and customer service. They will work effectively as part of a team, contribute positively to the achievement of organisational goals, and demonstrate a professional and flexible approach to their work.

The successful candidate will be expected to demonstrate:

• An understanding of the LGMA's role and functions, together with an awareness of the local government sector and wider public service environment.

• Good communication and interpersonal skills, including the ability to communicate clearly and professionally, both verbally and in writing.

• Good organisational and administrative skills, with the ability to prioritise workloads, maintain accurate records and meet deadlines.

• An ability to work effectively as part of a team while also taking responsibility for their own work.

• Good problem-solving skills and a proactive approach to supporting service delivery.

• Proficiency in Microsoft Office applications and other relevant business systems.

Key Duties and Responsibilities

The key responsibilities of the role are as follows:

• To provide a high-quality administrative support service to the LGMA, supporting the day-to-day operations of the assigned work area.

• To manage correspondence, maintain records and ensure documentation is accurately filed.

• To assist with the co-ordination and administration of projects, work programmes and other activities as required.

• Organise and support meetings, including the preparation of agendas.

• Prepare reports, presentations and management information.

• Liaise and communicate effectively with colleagues, stakeholders and customers.

• Plan and organise assigned workloads, ensuring that tasks are completed accurately, within agreed timelines and to the required standard.

• To maintain and update databases, records management systems and other business applications, making effective use of information technology.

• To follow established policies, procedures and governance requirements.

• To undertake such other duties of a similar level as may be assigned from time to time.

Essential Requirements

Candidates shall be of good character.

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Candidates must, by the closing date for receipt of completed applications, be able to demonstrate the competencies set out in the LGMA Competency Framework (see Appendix 2 of the Candidate Information Booklet) and must:

A. Have obtained in the established Leaving Certificate Examination or Leaving Certificate Vocational Programme:

i. Grade D (or Pass) at Higher or Ordinary Level in 5 subjects (or 4 subjects if Irish is included), including English and / or Irish and one of the following: Mathematics, Accounting, Business Organisation or Economics.

AND

ii. Grade C (or Honours) at Higher Level in 3 subjects (or 2 subjects if Irish and / or one of the subjects listed above is included).

OR

B. Have obtained a comparable standard in an equivalent examination.

OR

C. Hold a third level qualification of at least degree standard.

Principal Conditions of Service

The appointment is for permanent / temporary Assistant Staff Officer, Grade 4 posts, in the Local Government Management Agency and is subject to the general terms and conditions governing appointments within the Agency.

€36,474 - €56,015 per year